Admin Assistant

Decima International; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

Decima International is seeking a proactive Administrative Assistant to support day-to-day administrative and operational activities in our KSA office. The role emphasizes organization, communication, scheduling, and handling confidential information in a fast-paced professional environment.

The successful candidate will manage calendars, travel, documents, and correspondence, while supporting HR Operations, Finance, and other departments as needed. English and Arabic communication is required.

Qualifications

• Bachelor's degree in Business Administration, Management, Commerce, or a related field.
• 2–4 years of experience in Administrative Assistant, Office Administrator, Executive Assistant, or similar role.
• Previous experience within a professional services, engineering, construction, consulting, or multinational environment is preferred.
• Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Strong written and verbal communication skills in English and Arabic.
• Good organizational and time-management skills.
• Strong attention to detail and ability to maintain accurate records.
• Ability to manage multiple priorities and follow up effectively.
• Professional appearance and communication style.
• Ability to handle confidential information appropriately.

Responsibilities

• Provide day-to-day administrative support to management and internal teams.
• Manage calendars, appointments, meetings, and scheduling as required.
• Coordinate meeting rooms, prepare meeting materials, and support internal and external meetings.
• Handle incoming calls, emails, correspondence, and general office inquiries professionally.
• Prepare, format, organize, and maintain documents, reports, presentations, and administrative records.
• Maintain accurate electronic and physical filing systems.
• Coordinate business travel arrangements including flights, accommodation, transportation and related documentation.
• Support office supply purchasing, inventory tracking, and coordination with vendors and service providers.
• Assist with invoices, purchase requests, expense documentation and other basic administrative records.
• Coordinate courier services, deliveries and incoming/outgoing documents.
• Support onboarding activities for new employees including workstation preparation and documentation.
• Assist HR Operations, Finance and other departments with administrative tasks as needed.
• Maintain office standards and help ensure the workplace remains organized and professional.
• Follow up on assigned administrative actions and ensure deadlines are met.
• Handle confidential company and employee information with discretion.
• Support company events, meetings, employee activities and other office initiatives when required.

Skills

Organization

Attention to detail

Communication

Follow-up

Time management

Problem-solving

Multitasking

Professionalism

Discretion

Adaptability

Teamwork

Education

Bachelor's degree in Business Administration, Management, Commerce, or related field

Tools

Outlook

Word

Excel

PowerPoint

Job description

Decima International is a professional services company providing project management and controls services to clients in the United States and the Middle East Our mission is to become the premier professional services provider across all industry sectors we are engaged in To accomplish this Decima International s founders established a simple yet powerful formula Approach each client engagement as a partnership create an environment that attracts the most talented professionals and allows them to flourish and regulate growth to maintain excellence in our service standards

Role Overview

We are seeking a proactive organized and detail-oriented Administrative Assistant to support the day-to-day administrative and operational activities of our KSA office The successful candidate will help ensure smooth office operations by coordinating schedules managing documentation and correspondence supporting meetings and travel arrangements maintaining office records and assisting different departments with general administrative requirements This role requires strong organization communication follow-up and multitasking skills along with a professional and service-oriented attitude

Key Responsibilities

• Provide day-to-day administrative support to management and internal teams
• Manage calendars appointments meetings and scheduling as required
• Coordinate meeting rooms prepare meeting materials and support internal and external meetings
• Handle incoming calls emails correspondence and general office inquiries professionally
• Prepare format organize and maintain documents reports presentations spreadsheets and administrative records
• Maintain accurate electronic and physical filing systems
• Coordinate business travel arrangements including flights accommodation transportation and related documentation when required
• Support office supply purchasing inventory tracking and coordination with vendors and service providers
• Assist with invoices purchase requests expense documentation and other basic administrative records
• Coordinate courier services deliveries and incoming outgoing documents
• Support onboarding activities for new employees including workstation preparation documentation and coordination with relevant departments
• Assist HR Operations Finance and other departments with administrative tasks as needed
• Maintain office standards and help ensure the workplace remains organized and professional
• Follow up on assigned administrative actions and ensure deadlines are met
• Handle confidential company and employee information with discretion
• Support company events meetings employee activities and other office initiatives when required

Bachelor's degree in Business Administration, Management, Commerce, or a related field.2 - 4 years of experience in an Administrative Assistant, Office Administrator, Executive Assistant, or similar role.Previous experience within a professional services, engineering, construction, consulting, or multinational environment is preferred.Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.Strong written and verbal communication skills in English and Arabic.Good organizational and time-management skills.Strong attention to detail and ability to maintain accurate records.Ability to manage multiple priorities and follow up effectively.Professional appearance and communication style.Ability to handle confidential information appropriately.

Key Competencies

• Organization and planning
• Attention to detail
• Communication and interpersonal skills
• Follow-up and accountability
• Time management
• Problem-solving
• Multitasking and prioritization
• Professionalism and discretion
• Adaptability
• Teamwork and service orientation

Preferred Profile

The ideal candidate is someone who is highly organized, responsive, and proactive, rather than someone who waits to be instructed on every task. They should be comfortable supporting multiple stakeholders, following up persistently, managing changing priorities, and keeping administrative activities organized in a fast-paced professional environment.