Administrative Associate

ApplyMint; Riyadh; On-site; SAR 67,000 - 100,000; Full time

Job summary

ApplyMint is seeking a capable Office Administrator to support day-to-day operations in Riyadh. You will manage scheduling, filing, invoices, and serve as a liaison with government authorities on visa documentation.

Ideal candidates are Saudi nationals based in Riyadh or willing to relocate, fluent in Arabic and English, and highly organized with a proactive attitude. Experience with ERP or accounting systems is a plus.

Qualifications

• Saudi national in Riyadh or willing to relocate.
• Experience in administration or operations support.
• Experience with government bodies, PROs, or visa documentation.
• Basic accounting and invoicing knowledge.
• Strong Microsoft Office skills (Excel, Word, Outlook).
• Highly organised and detail oriented.
• Able to multitask in a fast-paced environment.
• Proactive, flexible, and responsible.
• Strong communication skills.
• Professional with confidential information.
• Startup/SME experience is a plus.
• Knowledge of Saudi labour and visa processes is a plus.
• Experience with ERP or accounting systems is a plus.
• Must have an educational background in Accounting or Finance.

Responsibilities

• Manage day-to-day office administration, scheduling, correspondence and general business support.
• Coordinate meetings, calendars and administrative requirements for senior leadership.
• Maintain company records, filing systems, databases and business documentation.
• Process invoices, receipts, expenses and other financial documentation.
• Support basic accounts payable and receivable activities, invoice reconciliation and budget tracking.
• Liaise with government authorities, PROs and service providers regarding visa applications, renewals and employee documentation.
• Maintain accurate visa records and monitor expiry and renewal dates.
• Support employee onboarding and ensure required documentation is completed.
• Assist different departments with operational and administrative requirements.
• Support ad-hoc projects and identify ways to improve administrative processes and efficiency.
• Maintain confidentiality and a high level of professionalism when dealing with internal and external stakeholders.

Skills

Bilingual AR/EN

MS Office

Organized

Communication

Proactive

ERP/Accounting

Education

Accounting or Finance background

Tools

ERP/Accounting

Job description

Responsibilities

• Manage day-to-day office administration, scheduling, correspondence and general business support
• Coordinate meetings, calendars and administrative requirements for senior leadership
• Maintain company records, filing systems, databases and business documentation
• Process invoices, receipts, expenses and other financial documentation
• Support basic accounts payable and receivable activities, invoice reconciliation and budget tracking
• Liaise with government authorities, PROs and service providers regarding visa applications, renewals and employee documentation
• Maintain accurate visa records and monitor expiry and renewal dates
• Support employee onboarding and ensure required documentation is completed
• Assist different departments with operational and administrative requirements
• Support ad-hoc projects and identify ways to improve administrative processes and efficiency
• Maintain confidentiality and a high level of professionalism when dealing with internal and external stakeholders.

Requirements

• Saudi national in Riyadh or willing to relocate
• Bilingual in Arabic and English
• Experience in administration or operations support
• Experience with government bodies, PROs, or visa documentation
• Basic accounting and invoicing knowledge
• Strong Microsoft Office skills (Excel, Word, Outlook)
• Highly organised and detail oriented
• Able to multitask in a fast-paced environment
• Proactive, flexible, and responsible
• Strong communication skills
• Professional with confidential information.
• Startup/SME experience is a plus
• Knowledge of Saudi labour and visa processes is a plus
• Experience with ERP or accounting systems is a plus
• Must have an educational background in Accounting or Finance.