Part-Time Project Admin & Coordination Specialist

Parsons International; Riyadh; On-site; SAR 45,000 - 76,000; Full time

Job summary

Parsons International in Riyadh is seeking a Project Secretary to provide full administrative support to the project team. You will handle routine and non-routine tasks, maintain records, prepare reports, and coordinate meetings to ensure project efficiency.

The role requires at least 2 years of secretarial experience, strong English communication, and advanced MS Office skills. You will maintain files, support timekeeping, and help manage confidential information in a dynamic project

Qualifications

• High school qualification or above.
• Minimum 2 years experience in Administrative or Secretarial position.
• Excellent knowledge of Microsoft Office (Excel, Outlook, PowerPoint & Word)
• Ability to type with speed and accuracy
• Strong English written & verbal communication skills. Including excellent grammar, spelling, proofreading, punctuation and composition
• Good organizational skills with accuracy, attention to detail, and thoroughness
• Ability to manage stress and meet high pressure deadlines with good time management skills.
• Ability to maintain files and logs for easy and efficient reference
• Ability to maintain a high level of confidentiality and discern sensitive issues and apply tact.
• Ability to work effectively as a team member with demonstrated interpersonal skills.
• Demonstrated ability to work effectively in a diverse workforce

Responsibilities

• Prepare and maintain project records, including correspondence, design documents, submittals, contract changes, daily reports, proposal requests and payment applications.
• Gather statistics & general data to prepare reports for internal & external use.
• Remind project staff of timesheet submittals and maintain staff time-off schedule.
• Review time reports to verify hours and project charges; follow up for corrections.
• Track paid-time-off hours and schedule future hours.
• Create and maintain employee directory and related data including resumes.
• Receive, sort, and distribute mail; answer calls and relay messages.
• Coordinate meetings and take meeting minutes; verify accuracy and share with team.
• Prepare presentations.
• Maintain the project database.

Skills

English fluency

Time management

Attention to detail

Teamwork

Confidentiality

Interpersonal skills

Documentation

Education

High school or above

Tools

MS Office

Job description

Parsons International in Riyadh is seeking a Project Secretary to provide full administrative support to the project team. You will handle routine and non-routine tasks, maintain records, prepare reports, and coordinate meetings to ensure project efficiency.

The role requires at least 2 years of secretarial experience, strong English communication, and advanced MS Office skills. You will maintain files, support timekeeping, and help manage confidential information in a dynamic project