Strategic Executive Assistant - Administrative Operations

Parsons; Riyadh; Sur place; SAR 134 000 - 201 000; Plein temps

Résumé du poste

Parsons Corporation in Riyadh, Saudi Arabia, is seeking an experienced Executive Assistant - Administrative Operations to support senior executives and project teams with high-level administrative tasks, reporting, and budgeting. The role blends traditional executive support with data reporting, timekeeping, and office coordination to maintain organized operations.

The ideal candidate has 6+ years of progressive experience in fast-paced professional environments such as engineering or

Qualifications

• High school diploma or equivalent qualification.
• Minimum 6 years of progressive administrative or executive assistant experience.
• Experience in fast-paced professional, engineering, construction, consulting, or project environment is advantageous.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint.
• Skilled in preparing professional documents, spreadsheets, presentations, and reports.
• Experience handling timekeeping, staffing records, budgets, invoices, or similar operational administration.
• Strong attention to detail when reviewing data and documentation.
• Able to manage confidential and sensitive information appropriately.
• Excellent written and verbal communication skills.
• Strong organizational capability with the ability to prioritize several assignments simultaneously.
• Able to work independently while maintaining effective collaboration with executives and project teams.

Responsabilités

• Prepare, edit, format, and distribute professional correspondence, reports, presentations, spreadsheets, and executive documents.
• Develop narrative reports, graphical summaries, and supporting materials for management review.
• Draft routine correspondence and administrative reports that do not require direct executive preparation.
• Answer and route telephone calls professionally and ensure messages reach the appropriate recipients.
• Receive, organize, and distribute mail and other incoming communications.
• Maintain orderly administrative records and ensure documents are available when required.
• Collect statistical and operational data from relevant teams and consolidate information into established reports.
• Review submitted data for completeness, consistency, and accuracy.
• Develop new reports or revise existing spreadsheet, graphical, and narrative reporting formats when requested.
• Distribute approved reports to internal and external recipients according to management instructions.
• Perform preliminary reconciliations of supplier invoices against supporting records and file documentation.
• Review employee time reports for accurate hours, project numbers, and Work Breakdown Structure charges.
• Follow up with employees and supervisors where timekeeping discrepancies require correction.
• Track paid-time-off balances and maintain planned absence schedules for assigned personnel.

Connaissances

Executive support

Documentation

Report preparation

Data consolidation

Timekeeping

Budget assistance

Staffing records

Confidential information handling

Communication skills

Organizational skills

Formation

High school diploma or equivalent

Outils

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Description du poste

Parsons Corporation in Riyadh, Saudi Arabia, is seeking an experienced Executive Assistant - Administrative Operations to support senior executives and project teams with high-level administrative tasks, reporting, and budgeting. The role blends traditional executive support with data reporting, timekeeping, and office coordination to maintain organized operations.

The ideal candidate has 6+ years of progressive experience in fast-paced professional environments such as engineering or