Team Coordinator - Administration

Parsons; Riyadh; On-site; SAR 78,120 - 111,600; Full time

Job summary

Parsons Corporation in Riyadh, Saudi Arabia, is seeking a Team Coordinator - Administration to support day-to-day office activities, coordinate data, and maintain accurate records within a busy project unit.

You will review time reports, prepare routine correspondence, assist with budgets, and help ensure timely internal reporting while maintaining confidentiality and professional communication with supervisors and team members.

Qualifications

• Bachelor's degree or diploma in any field.
• Minimum 1 year of relevant administrative experience.
• Saudi National candidate.
• Proficient in Microsoft Word, PowerPoint, and Excel.
• Detail‑oriented with strong data management.

Responsibilities

• Provide administrative and coordination support to assigned teams.
• Prepare reports and maintain records.
• Track time and attendance information.
• Support office logistics and communications.
• Improve administrative efficiency in a busy project environment.

Skills

Administrative coordination

Team coordination

Office administration

Report preparation

Data gathering

Time report review

Employee records

PTO tracking

Leave scheduling

Correspondence

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Education

Bachelor's degree or diploma in any field

Job description

Team Coordinator - Administration Job Snapshot

Role: Team Coordinator - Administration

Location: Riyadh, Saudi Arabia

Industry: Construction

Function: Administrative Support

Experience: Minimum 1 year

Job Type: Full-time

Overview

Team Coordinator - Administration in Riyadh, Saudi Arabia is a Construction hiring opportunity with Parsons Corporation for a Saudi National candidate who can support administrative coordination, reporting, employee records, time report reviews, correspondence, office coordination, and unit‑level operational support. This role is suited for a detail‑oriented professional who can manage day‑to‑day office activities, maintain accurate records, support reporting requirements, and help improve administrative efficiency within a busy project or business unit environment.

Job Details

Country: Saudi Arabia

City: Riyadh

Industry: Construction

Function: Administrative Support

Salary: 7000-10000 (Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer).

Gender: Any

Candidate Nationality: Saudi National

Job Type: Full-time

Role Context

The Team Coordinator - Administration will provide practical administrative and coordination support to assigned teams by gathering data, preparing reports, maintaining records, tracking time and attendance information, supporting office logistics, and handling routine communication. The position helps keep unit operations organized, documents accurate, internal reporting timely, and employee‑related records properly maintained. By supporting supervisors, project teams, and administrative workflows, this role contributes to smoother daily operations and better coordination across the workplace.

Key Responsibilities

• Gather statistics, general data, and operational information required for recurring reports and internal unit updates.
• Review, combine, and organize collected information into established report formats for use within and outside the assigned unit.
• Distribute reports as directed by the immediate supervisor and ensure information is shared accurately and on time.
• Review time reports to verify accuracy of hours worked, project numbers, WBS charges, and related timekeeping entries.
• Follow up on time report corrections and support timely processing of adjustments when discrepancies are identified.
• Maintain employee directory information and related data for employees assigned to the unit.
• Update and organize employee resumes, administrative records, contact details, and team‑related information as required.
• Track Paid Time Off hours charged and maintain a schedule of future planned leave for assigned team members.
• Prepare routine correspondence, administrative reports, and unit‑level documents that do not require direct supervisor preparation.
• Answer telephone calls, take messages, relay information, and support professional communication across the office.
• Receive, sort, and distribute mail, documents, and other incoming office materials.
• Maintain basic equipment records when required, including service date logs and requests for maintenance or support.
• Collect basic data needed for overhead budget preparation and assist with recurring budget‑related reports.
• Prepare preliminary reconciliations or supporting summaries when requested by the supervisor.
• Coordinate physical space requirements for the assigned unit and help organize office seating, equipment, and workspace needs.
• Initiate requests for PCs, telephones, and related office resources while keeping directory information updated.
• Support tracking of performance appraisal timelines and assist with documents related to personnel actions.
• Prepare occupancy reports, staffing reports, or project‑based personnel information as directed by the supervisor.
• Review operating practices and suggest practical improvements that can increase administrative efficiency.
• Maintain a fast, accurate, and organized approach to daily administrative tasks in a busy office environment.
• Perform additional administrative and coordination duties associated with the position as required.

Ideal Profile

• Bachelor's degree or diploma in any field.
• Minimum 1 year of relevant administrative, coordination, office support, reporting, or team support experience.
• Saudi National candidate with strong interest in developing administrative and coordination skills within a professional project environment.
• Good proficiency in Microsoft Office, especially Word, PowerPoint, and Excel.
• Ability to prepare reports, update records, manage trackers, organize data, and maintain accurate administrative files.
• Detail‑oriented approach with the ability to check time reports, employee data, schedules, and routine documentation carefully.
• Comfortable working in a fast‑paced office environment with multiple requests, changing priorities, and time‑sensitive tasks.
• Good oral and written communication skills for correspondence, telephone handling, internal coordination, and stakeholder follow‑up.
• Ability to analyze routine operating practices and recommend simple improvements that support efficiency.
• Strong organizational skills with the ability to maintain directories, schedules, logs, reports, and administrative records.
• Professional attitude, reliability, confidentiality, and willingness to support supervisors and team members across daily office activities.

Skills Set

• Administrative coordination
• Team coordination
• Office administration
• Report preparation
• Data gathering
• Statistics tracking
• Time report review
• WBS charge verification
• Employee directory maintenance
• Resume records
• PTO tracking
• Leave scheduling
• Correspondence preparation
• Telephone handling
• Message relay
• Mail distribution
• Equipment records
• Service date logs
• Budget support
• Preliminary reconciliations
• Office space coordination
• PC requests
• Telephone requests
• Corporate directory updates
• Performance appraisal tracking
• Personnel action documents
• Occupancy reports
• Staffing reports
• Document organization
• Administrative records
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Office
• Communication skills
• Office efficiency
• Fast‑paced office support

Why Join Us

This role gives a Saudi National candidate the opportunity to build practical administrative experience within a professional project environment in Riyadh. The position offers exposure to reporting, team coordination, employee records, office logistics, timekeeping support, and supervisor assistance. Parsons Corporation provides a structured workplace where early‑career professionals can develop strong administrative discipline, improve business support skills, and contribute to efficient project and unit operations.

About the Company

Parsons Corporation is a global engineering, construction, program management, technology, and infrastructure solutions company delivering complex projects across transportation, aviation, rail, smart cities, utilities, defense, and major urban development. In Saudi Arabia, Parsons supports national programs through project management, technical engineering, construction supervision, administrative coordination, digital delivery, quality oversight, and multidisciplinary infrastructure expertise.