Senior Executive Secretary for Construction Projects

Parsons; Tabuk; On-site; SAR 133,920 - 200,880; Full time

Job summary

Parsons is seeking a Senior Secretary - Executive Support in Tabuk, Saudi Arabia. The role supports project executives by coordinating administrative workflows, protecting confidential information, and ensuring meetings, travel, records, and office activities are handled efficiently and accurately.

The successful candidate will manage calendars, coordinate stakeholder meetings, arrange international travel, and draft professional correspondence.

Qualifications

• High School Diploma or equivalent qualification.
• Associate's or Bachelor's in Business Administration preferred.
• Minimum 10 years of progressive secretarial or executive support experience.
• Experience supporting senior management on infrastructure, engineering, or construction projects.
• Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook.
• Experience using Aconex, SharePoint, or similar document-management systems.
• Ability to draft clear, professional correspondence with minimal supervision.
• Excellent written and spoken English communication.

Responsibilities

• Manage executive calendars, appointments, meetings, deadlines, and priorities.
• Coordinate high-level stakeholder meetings with directors, clients, and contractors.
• Arrange domestic and international travel, accommodation, transport, and itineraries.
• Prepare meeting agendas, materials, and briefings; record minutes and actions.
• Draft and format executive correspondence, reports, and documents.
• Maintain confidential filing systems and ensure information security.
• Screen calls, emails, visitors; liaise between leadership and teams.
• Support onboarding, meeting rooms, and document control for projects.

Skills

Executive secretarial support

Calendar management

Meeting coordination

Travel administration

Executive correspondence

Education

High School Diploma

Associate's or Bachelor's in Business Administration

Tools

Aconex

SharePoint

JIRA

Smartsheet

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Parsons is seeking a Senior Secretary - Executive Support in Tabuk, Saudi Arabia. The role supports project executives by coordinating administrative workflows, protecting confidential information, and ensuring meetings, travel, records, and office activities are handled efficiently and accurately.

The successful candidate will manage calendars, coordinate stakeholder meetings, arrange international travel, and draft professional correspondence.