Onshore Project Administration Specialist

Saipem; Dhahran Compound; On-site; SAR 180,000 - 260,000; Full time

Job summary

Saipem seeks a dedicated Project Secretary to join the Onshore project team in Saudi Arabia. You will provide essential administrative and coordination support to the Project Manager and team, ensuring efficient execution of activities and robust document control.

You will organize documentation, track actions, coordinate meetings, and assist in reporting and progress updates. Some travel within Saudi Arabia is expected as part of this role.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Project Management, or related field.
• 3-5 years of experience in project administration, document control, or project support roles.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams).

Responsibilities

• Maintain project documentation, correspondence, and records.
• Prepare, issue, and track project action registers, meeting minutes, and follow-up actions.
• Coordinate project meetings, scheduling, and distribution of outputs.
• Support preparation of reports, presentations, dashboards, and periodic updates.
• Assist in monitoring deliverables, deadlines, and milestones.
• Manage document transmittals and filing; ensure traceability of records.
• Interface with project team members, subcontractors, vendors, and clients.
• Maintain distribution lists and communication logs.
• Assist Project Controls with progress information and routine reports.

Skills

Project administration

Document control

Reporting support

Education

Bachelor's/Diploma in Business Admin

Tools

Microsoft Office

Job description

Saipem seeks a dedicated Project Secretary to join the Onshore project team in Saudi Arabia. You will provide essential administrative and coordination support to the Project Manager and team, ensuring efficient execution of activities and robust document control.

You will organize documentation, track actions, coordinate meetings, and assist in reporting and progress updates. Some travel within Saudi Arabia is expected as part of this role.