Project Secretary

Saipem; Dhahran Compound; On-site; SAR 180,000 - 260,000; Full time

Job summary

Saipem seeks a dedicated Project Secretary to join the Onshore project team in Saudi Arabia. You will provide essential administrative and coordination support to the Project Manager and team, ensuring efficient execution of activities and robust document control.

You will organize documentation, track actions, coordinate meetings, and assist in reporting and progress updates. Some travel within Saudi Arabia is expected as part of this role.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Project Management, or related field.
• 3-5 years of experience in project administration, document control, or project support roles.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams).

Responsibilities

• Maintain project documentation, correspondence, and records.
• Prepare, issue, and track project action registers, meeting minutes, and follow-up actions.
• Coordinate project meetings, scheduling, and distribution of outputs.
• Support preparation of reports, presentations, dashboards, and periodic updates.
• Assist in monitoring deliverables, deadlines, and milestones.
• Manage document transmittals and filing; ensure traceability of records.
• Interface with project team members, subcontractors, vendors, and clients.
• Maintain distribution lists and communication logs.
• Assist Project Controls with progress information and routine reports.

Skills

Project administration

Document control

Reporting support

Education

Bachelor's/Diploma in Business Admin

Tools

Microsoft Office

Job description

Join Saipem and engineer a sustainable future. We are a global leader in engineering and construction for the energy and infrastructure sectors, delivering complex onshore and offshore projects worldwide. Driven by technological innovation as "One Company", our 30,000 people from over 130 nationalities in more than 50 countries work every day to enable the energy transition toward Net Zero. At Saipem, your expertise helps shape the future globally for environmental sustainability.

Purpose of the position: As PProject Secretary you will be part of the Onshore project team within Onshore Business line. You will Provide administrative and coordination support to the Project Manager and Project Management Team to ensure the efficient execution of project activities. Maintain project documentation, track actions and correspondence, coordinate meetings, support reporting activities, and facilitate communication among project stakeholders.

How can you support us?

• Maintain and organize project documentation, correspondence, and records in accordance with company procedures.
• Prepare, issue, and track project action registers, meeting minutes, and follow-up actions.
• Coordinate project meetings, including scheduling, agenda preparation, and distribution of meeting outputs.
• Support the preparation of project reports, presentations, dashboards, and periodic management updates.
• Assist in monitoring project deliverables, deadlines, and key milestones.
• Manage document transmittals and ensure proper document control and filing.
• Support interfaces between project team members, subcontractors, vendors, and clients when required.
• Maintain project distribution lists and communication logs.
• Assist the Project Controls team in collecting progress information and preparing routine reports.
• Ensure timely archiving and traceability of project records and documentation.

What are we looking for?

• Education: Diploma or Bachelor's Degree in Business Administration, Project Management, or related field.
• Background: 3-5 years of experience in project administration, document control, or project support roles.

Technical Knowledge: Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams).

What else should you know?

Some travelling will be expected within Saudi Arabia

What we can offer to you:

• Corporate Benefits: We offer a comprehensive benefits package
• Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals.

Additional information

We support your development! Do you feel you might not fit this role perfectly? If you think you can contribute to our business development in the future, don’t hesitate to apply anyway through our spontaneous application form!

We embrace diversity! At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.

Safety and Sustainability matter to us! Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem. Find out more in our career page here and our Instagram profile here.

One vision, many paths, limitless possibilities.