Onboarding Specialist

Ninja; Riyadh; On-site; SAR 36,000 - 60,000; Full time

Job summary

Ninja is seeking an Onboarding Specialist to support the HR team by coordinating onboarding activities, guiding new hires through orientation, and ensuring a smooth transition into the organization.

You will collaborate with Talent Acquisition, HR Operations, IT and department managers to prepare access, equipment, and documentation, and to track onboarding checklists. You will address questions during the probation period and help improve the onboarding experience.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 1–3 years of experience in HR, onboarding, HR operations, or employee services.
• Experience coordinating onboarding activities with multiple departments and stakeholders.
• Good understanding of onboarding processes and HR operational practices.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Strong attention to detail and ability to manage multiple tasks and deadlines.
• Ability to handle confidential employee information with professionalism and discretion.
• Proficiency in Microsoft Office and HR systems or databases.

Responsibilities

• Coordinate onboarding process from offer to initial integration.
• Serve as primary HR contact for new employees during onboarding.
• Coordinate and support new employee orientation sessions.
• Collaborate with Talent Acquisition, HR Operations, Government Relations, IT, Administration, and hiring managers to ensure onboarding readiness.
• Follow up on system access, equipment, and documentation before joining date.
• Maintain onboarding documentation and employee records with HR Operations.
• Monitor onboarding checklists and follow up on outstanding items.
• Support probation-related activities with managers and HR Operations.
• Address onboarding inquiries and escalate issues as needed.
• Gather onboarding feedback to improve processes.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Attention to detail

Confidential information handling

Microsoft Office

HR systems knowledge

Education

Bachelor’s degree in Human Resources, Business Administration, or related field

Tools

HRIS

Job description

As an Onboarding Specialist at Ninja, you will support the Human Resources team in delivering a smooth, efficient, and engaging onboarding experience for new employees. You will coordinate onboarding activities, support new hire orientation and integration, maintain onboarding documentation, and work closely with different departments to ensure employees are well prepared for their start and transition into the organization.

Responsibilities:

• Coordinate the onboarding process for new employees from offer acceptance through their initial integration into the organization.
• Serve as a primary HR contact for new employees during the onboarding period and provide support throughout their transition.
• Coordinate and support new employee orientation sessions, including induction schedules and required onboarding information.
• Coordinate with Talent Acquisition, HR Operations, Government Relations, IT, Administration, and hiring managers to ensure onboarding readiness.
• Follow up on system access, equipment, workstations, email accounts, documentation, and other requirements before the employee's joining date.
• Collect, review, and maintain accurate onboarding documentation and employee records in coordination with HR Operations.
• Monitor onboarding checklists and follow up on outstanding onboarding activities and requirements.
• Follow up with new employees during their initial employment period and support probation-related activities with hiring managers and HR Operations.
• Address onboarding-related inquiries and elevate issues to the relevant HR team when required.
• Gather onboarding feedback and support initiatives to improve the onboarding process and employee experience.

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 1–3 years of experience in Human Resources, Employee Onboarding, HR Operations, or Employee Services.
• Experience coordinating onboarding activities with multiple departments and stakeholders.
• Good understanding of employee onboarding processes and HR operational practices.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Strong attention to detail and ability to manage multiple tasks and deadlines.
• Ability to handle confidential employee information with professionalism and discretion.
• Proficiency in Microsoft Office and HR systems or databases.