Office Manager

samaya investment company; Saudi Arabia; On-site; SAR 180,000 - 240,000; Full time

Job summary

Samaya Investment is seeking an experienced CEO Office Manager to ensure the smooth operation of the executive office in Saudi Arabia. You will coordinate across departments, manage confidential communications, and represent the CEO in select meetings, delivering polished support to enable strategic decision-making.

The role requires strong organizational and time-management skills, fluency in Arabic and English, and a track record of handling sensitive information with discretion.

Qualifications

• Bachelor's degree in Business Administration, Public Administration, or related field.
• Minimum 5 years of experience in executive support or office management.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Fluency in Arabic and English (spoken and written).

Responsibilities

• Act as the primary liaison between the CEO and internal/external stakeholders.
• Manage the CEO's calendar, travel, and meeting logistics.
• Prepare agendas, presentations, reports, and follow-up actions.
• Handle confidential documents with discretion.
• Oversee daily operations of the CEO’s office and coordinate resources.
• liaise with HR, Finance, and Administration for support services.
• Monitor workflows and prioritize tasks to enhance productivity.
• Draft and manage correspondence, memos, and emails on behalf of the CEO.
• Maintain effective communication between the CEO and all departments.
• Facilitate timely information flow and follow-up on requests.
• Represent the CEO in meetings when required and document outcomes.
• Track strategic initiatives and ensure timely execution.
• Follow up on action items and prepare progress reports.
• Support special projects and business initiatives.
• Build and maintain relationships with partners, clients, and government entities.
• Organize high-level meetings, conferences, and events.
• Manage protocol and hospitality for VIP visitors.
• Safeguard sensitive information and ensure policy compliance.
• Support board meetings through documentation and minute-taking.
• Maintain organized filing systems for executive records.

Skills

Executive support

Office management

Communication

Organizational skills

Confidentiality

Arabic-English bilingual

Education

Bachelor's degree in Business Administration or related field

Tools

Office software

Job description

Samaya Investment is a leading company in developing and managing cultural projects locally and internationally, with 20+ years of expertise in museums, exhibitions, events, and major festivals.

Job Title: CEO Office Manager

Employment Type: Full-time

Department: Office of the CEO

Reports To: Chief Executive Officer

Role Purpose

The CEO Office Manager plays a critical role in supporting the Chief Executive Officer by ensuring the smooth operation of the executive office. This includes managing daily activities, coordinating across departments, representing the CEO in selected meetings, and handling sensitive communications with the utmost professionalism and confidentiality.

Key Responsibilities

1. Executive Support

• Act as the primary liaison between the CEO and internal/external stakeholders.
• Manage the CEO's calendar, travel, and meeting logistics.
• Prepare agendas, presentations, reports, and follow-up actions.
• Handle confidential documents with discretion.

2. Office & Operations Management

• Oversee daily operations of the CEO’s office.
• Ensure availability of office resources and coordinate facility needs.
• Liaise with HR, Finance, and Administration for support services.
• Monitor workflows and prioritize tasks to enhance productivity.

3. Communication & Coordination

• Draft and manage correspondence, memos, and emails on behalf of the CEO.
• Maintain effective communication between the CEO and all departments.
• Facilitate timely information flow and follow-up on requests.
• Represent the CEO in meetings when required and document outcomes.

4. Project & Task Management

• Track strategic initiatives and ensure timely execution.
• Follow up on action items and prepare progress reports.
• Support special projects and business initiatives.

5. Stakeholder & Relationship Management

• Build and maintain relationships with partners, clients, and government entities.
• Organize high-level meetings, conferences, and events.
• Manage protocol and hospitality for VIP visitors.

6. Confidentiality & Governance

• Safeguard sensitive information and ensure policy compliance.
• Support board meetings through documentation and minute-taking.
• Maintain organized filing systems for executive records.

Qualifications & Requirements

• Bachelor's degree in Business Administration, Public Administration, or related field.
• Minimum 5 years of experience in executive support or office management.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in office software and productivity tools.
• High level of professionalism and confidentiality.
• Fluency in Arabic and English (spoken and written).