Senior Executive Secretary

WEbook, Inc.; Riyadh; On-site; SAR 60,000 - 80,000; Full time

Job summary

A leading event ticketing platform in Saudi Arabia is seeking a Senior Executive Secretary to provide high-level administrative support to the CEO. The role requires strong organizational skills, discretion, and the ability to handle multiple responsibilities. Ideal candidates will have over 5 years of supporting C-level executives and be tech-savvy with proficiency in Microsoft 365 and Google Workspace. This position offers a vital role in a fast-paced, high-growth environment focused on international scale and governance.

Qualifications

• 5+ years of experience supporting C-level executives in a tech or high-growth company.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities with attention to detail.

Responsibilities

• Manage and prioritize the CEO’s complex calendar.
• Screen incoming communications and ensure timely follow-ups.
• Prepare agendas and minutes for executive meetings.
• Serve as a liaison between the CEO and senior leadership.

Skills

Organizational skills

Time management

Communication skills

Discretion

Tech-savvy

Education

Bachelor’s degree or equivalent work experience

Tools

Microsoft 365

Google Workspace

Slack

Notion

Zoom

Job description

Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?

If yes, then this is the job you're looking for, webook.com is Saudi's #1 event ticketing and experience booking platform in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales.

Role Overview

We are seeking a highly organized, proactive, and discreet Senior Executive Secretary to provide high-level administrative support to the Chief Executive Officer (CEO). This role is critical in enabling the CEO to focus on strategic priorities by managing the flow of information, optimizing time, and acting as a trusted liaison between the CEO and internal/external stakeholders.

As a key partner to the CEO, the ideal candidate will bring strong executive presence, exceptional judgment, and the ability to thrive in a fast-paced, high-growth environment that is transitioning toward international scale and more structured corporate governance.

Key Responsibilities

Executive Support

• Manage and prioritize the CEO’s complex calendar, including meetings, travel, and key deadlines.
• Screen and respond to incoming communications, ensuring timely follow-ups and appropriate delegation.
• Prepare agendas, briefing materials, and minutes for executive meetings and board interactions.
• Coordinate travel arrangements, expense reporting, and logistical support for international engagements.

Stakeholder Management

• Serve as a liaison between the CEO and senior leadership team, board members, investors, clients, and partners.
• Maintain confidentiality and handle sensitive information with integrity and professionalism.
• Draft high-quality correspondence, presentations, and internal communications on behalf of the CEO.

Operational Efficiency

• Anticipate needs and proactively manage the CEO’s priorities and workflow.
• Drive accountability by following up on action items, ensuring alignment across stakeholders.
• Support project management for executive-level initiatives as needed.

Governance and Compliance

• Assist in preparing board materials, maintaining corporate records, and ensuring alignment with governance practices.
• Coordinate with Legal, Finance, and HR on executive-level documentation and scheduling.

Qualifications

• Proven experience (5+ years) supporting C-level executives, preferably in a tech or high-growth company.
• Exceptional organizational and time management skills; able to multitask and prioritize under pressure.
• Strong written and verbal communication skills with attention to detail.
• High level of discretion, professionalism, and emotional intelligence.
• Tech-savvy; proficient in Microsoft 365, Google Workspace, and productivity tools (e.g., Slack, Notion, Zoom).
• Familiarity with corporate governance, board processes, and investor communications is a strong plus.
• Bachelor’s degree preferred; equivalent work experience considered.