Global Executive Assistant to the GM

Clarios, LLC; Saudi Arabia; On-site; SAR 240,000 - 360,000; Full time

Benefits offered by this job

Professional development opportunities

Inclusive collaborative environment

Job summary

Clarios, LLC is seeking an experienced Executive Assistant/Office Manager to support senior leadership across the META region. You will manage calendars across time zones, organize meetings, coordinate travel, and prepare confidential materials.

You will interact with regional leaders, partners, and stakeholders while maintaining discretion and high professionalism. Fluency in English and Arabic is required; knowledge of multinational structures is a plus.

Qualifications

• Bachelor's degree or equivalent experience in business administration, communications, or related field.
• Minimum 5 years supporting senior executives in EA/PA or Office Manager roles.
• Proven experience managing executive calendars, international travel, confidential communications, and leadership engagements.
• Experience in a multinational/matrix organization is preferred.
• Advanced proficiency in Microsoft Office applications including Outlook, Word, PowerPoint, Excel, Teams, and SharePoint.
• Fluent in English and Arabic written and verbal communication.

Responsibilities

• Manage and coordinate the executive calendar across multiple time zones, prioritizing meetings, travel, and commitments.
• Organize internal and external meetings with scheduling, agendas, materials, logistics, and follow-up.
• Coordinate domestic and international travel arrangements including flights, accommodations, visas, and ground transportation.
• Act as the primary contact for the Executive Office, handling correspondence with professionalism and discretion.
• Prepare executive presentations, reports, briefing materials, minutes, and confidential documents.
• Support leadership meetings, regional business reviews, town halls, and board-related activities.
• Build relationships with senior leaders, functional teams, external partners, government stakeholders, and key contacts across the region.
• Track commitments, approvals, deadlines, and action items for timely follow-up.
• Manage expense reports, purchasing, invoices, and other administrative processes per policy.
• Support special projects and cross-functional initiatives as assigned.
• Handle confidential business and people-related information with integrity and discretion.

Skills

Calendar management

Executive support

Travel coordination

Stakeholder management

Multinational environment

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office 365

Outlook

PowerPoint

SharePoint

Job description

Clarios, LLC is seeking an experienced Executive Assistant/Office Manager to support senior leadership across the META region. You will manage calendars across time zones, organize meetings, coordinate travel, and prepare confidential materials.

You will interact with regional leaders, partners, and stakeholders while maintaining discretion and high professionalism. Fluency in English and Arabic is required; knowledge of multinational structures is a plus.