Executive Assistant META

Clarios, LLC; Saudi Arabia; On-site; SAR 240,000 - 360,000; Full time

Benefits offered by this job

Professional development opportunities

Inclusive collaborative environment

Job summary

Clarios, LLC is seeking an experienced Executive Assistant/Office Manager to support senior leadership across the META region. You will manage calendars across time zones, organize meetings, coordinate travel, and prepare confidential materials.

You will interact with regional leaders, partners, and stakeholders while maintaining discretion and high professionalism. Fluency in English and Arabic is required; knowledge of multinational structures is a plus.

Qualifications

• Bachelor's degree or equivalent experience in business administration, communications, or related field.
• Minimum 5 years supporting senior executives in EA/PA or Office Manager roles.
• Proven experience managing executive calendars, international travel, confidential communications, and leadership engagements.
• Experience in a multinational/matrix organization is preferred.
• Advanced proficiency in Microsoft Office applications including Outlook, Word, PowerPoint, Excel, Teams, and SharePoint.
• Fluent in English and Arabic written and verbal communication.

Responsibilities

• Manage and coordinate the executive calendar across multiple time zones, prioritizing meetings, travel, and commitments.
• Organize internal and external meetings with scheduling, agendas, materials, logistics, and follow-up.
• Coordinate domestic and international travel arrangements including flights, accommodations, visas, and ground transportation.
• Act as the primary contact for the Executive Office, handling correspondence with professionalism and discretion.
• Prepare executive presentations, reports, briefing materials, minutes, and confidential documents.
• Support leadership meetings, regional business reviews, town halls, and board-related activities.
• Build relationships with senior leaders, functional teams, external partners, government stakeholders, and key contacts across the region.
• Track commitments, approvals, deadlines, and action items for timely follow-up.
• Manage expense reports, purchasing, invoices, and other administrative processes per policy.
• Support special projects and cross-functional initiatives as assigned.
• Handle confidential business and people-related information with integrity and discretion.

Skills

Calendar management

Executive support

Travel coordination

Stakeholder management

Multinational environment

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office 365

Outlook

PowerPoint

SharePoint

Job description

At Clarios, we are producing the world’s best batteries, essential for the evolving future of transportation. Our advanced, low-voltage batteries and smart solutions power nearly every type of vehicle and are found in 1 of 3 cars on the road today.

What You Will Do

• Manage and coordinate the GMs complex calendar across multiple time zones, ensuring effective prioritization of meetings, travel, and business commitments.
• Organize internal and external meetings, including scheduling, agenda preparation, meeting materials, logistics, and follow-up actions.
• Coordinate domestic and international travel arrangements, including flights, accommodations, visas, ground transportation, and detailed itineraries.
• Act as the primary point of contact for the Executive Office, managing correspondence, requests, and communications with professionalism and discretion.
• Prepare and maintain executive presentations, reports, briefing materials, minutes, and confidential documentation.
• Support leadership meetings, regional business reviews, town halls, executive visits, and board-related activities.
• Build strong relationships with senior leaders, functional teams, external partners, government stakeholders, and other key contacts across the region.
• Track commitments, approvals, deadlines, and action items to ensure timely follow-up and execution.
• Manage expense reports, purchase requests, invoices, and other administrative processes in compliance with company policies.
• Support special projects, executive communications, and cross-functional initiatives as assigned.
• Handle highly confidential business and people-related information with the utmost integrity and discretion.

What We Look For

• Bachelor's degree in Business Administration, Management, Communications, or a related discipline; equivalent experience may also be considered.
• Minimum 5 years of experience supporting senior executives in an Executive Assistant, Personal Assistant, Office Manager, or similar role.
• Proven experience managing executive calendars, international travel, confidential communications, and senior leadership engagements.
• Experience working within a multinational and matrix organization is preferred.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, Excel, Teams, and SharePoint.
• Fluent English and Arabic language skills, both written and verbal.

Key Competencies

• Exceptional organizational and planning skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Excellent communication and stakeholder management skills.
• High level of integrity, professionalism, and confidentiality.
• Proactive and solution-oriented mindset with strong follow-through.
• Ability to work independently and anticipate business needs.
• Strong cultural awareness and ability to collaborate effectively across diverse teams and geographies.
• Resilient and adaptable in a dynamic, fast-paced environment.
• Service-oriented approach combined with the confidence to challenge scheduling conflicts and protect executive priorities.

What We Offer

At Clarios, you will have the opportunity to work closely with regional leadership and contribute to the success of a global market leader. We offer a collaborative and inclusive work environment, opportunities for professional development, and the chance to make a meaningful impact across the META region.

About Clarios

Clarios is the global leader in advanced, low-voltage battery technologies for mobility. Our batteries and smart solutions power nearly every type of vehicle and are found in 1 of 3 cars on the road today. With around 18,000 employees in over 100 countries, we bring deep expertise to our Aftermarket and OEM partners, and reliability, safety and comfort to everyday lives.

We answer to the planet with a rigorous sustainability focus – advancing best-in-class sustainability practices and advocating for them across our industry. We work to ensure 100% of our products sold are recyclable, and we recycle 8,000 batteries an hour in our network.

You can find more information here (PDF).

Equal Employment Opportunity

Clarios, LLC is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, status as a qualified individual with a disability, or any other characteristic protected by law.

For more information, please view EEO is the Law, EEO is the Law (supplement), and Pay Transparency Non-discrimination.

If you are an individual with a disability and you require an accommodation during the application process, please email [e-mail].