Executive Assistant META at Clarios

Clarios; Riyadh; On-site; SAR 268,000 - 402,000; Full time

Job summary

Clarios in Riyadh seeks an experienced Executive Assistant to support regional senior leaders. You will manage calendars across multiple time zones, organize internal and external meetings, prepare materials, and ensure discreet handling of confidential information while prioritizing busy schedules.

You will coordinate international travel, prepare briefing documents, assist with leadership meetings, and collaborate with regional teams, partners, and government stakeholders.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• Minimum 5 years supporting senior executives in a multinational environment.
• Experience managing executive calendars, international travel, and confidential communications.
• Advanced proficiency in Microsoft Office applications (Outlook/Word/PowerPoint/Excel/Teams/SharePoint).
• Fluent English and Arabic, written and verbal.

Responsibilities

• Manage and coordinate the executives' complex calendar across time zones with prioritization.
• Organize internal and external meetings including scheduling, agendas, materials, logistics, and follow-up.
• Coordinate domestic and international travel arrangements with detailed itineraries.
• Serve as primary contact for the Executive Office with discretion and professionalism.
• Prepare and maintain executive presentations, reports, briefing materials, and minutes.
• Support leadership meetings, regional business reviews, and board-related activities.
• Build relationships with senior leaders, teams, partners, and government stakeholders.
• Track commitments, approvals, deadlines, and action items for timely follow-up.
• Manage expense reports, purchase requests, invoices, and other admin processes per policy.
• Support special projects and cross-functional initiatives with integrity and discretion.

Skills

English

Arabic

Executive support

Education

Bachelor's degree in Business Administration, Management, Communications, or related discipline

Tools

Outlook

Word

PowerPoint

Excel

Teams

SharePoint

Job description

What You Will Do

Manage and coordinate the GMs complex calendar across multiple time zones, ensuring effective prioritization of meetings, travel, and business commitments. Organize internal and external meetings, including scheduling, agenda preparation, meeting materials, logistics, and follow-up actions. Coordinate domestic and international travel arrangements, including flights, accommodations, visas, ground transportation, and detailed itineraries. Act as the primary point of contact for the Executive Office, managing correspondence, requests, and communications with professionalism and discretion. Prepare and maintain executive presentations, reports, briefing materials, minutes, and confidential documentation. Support leadership meetings, regional business reviews, town halls, executive visits, and board-related activities. Build strong relationships with senior leaders, functional teams, external partners, government stakeholders, and other key contacts across the region. Track commitments, approvals, deadlines, and action items to ensure timely follow-up and execution. Manage expense reports, purchase requests, invoices, and other administrative processes in compliance with company policies. Support special projects, executive communications, and cross-functional initiatives as assigned. Handle highly confidential business and people-related information with the utmost integrity and discretion.

What We Look For

Bachelor\'s degree in Business Administration, Management, Communications, or a related discipline; equivalent experience may also be considered. Minimum 5 years of experience supporting senior executives in an Executive Assistant, Personal Assistant, Office Manager, or similar role. Proven experience managing executive calendars, international travel, confidential communications, and senior leadership engagements. Experience working within a multinational and matrix organization is preferred. Advanced proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, Excel, Teams, and SharePoint. Fluent English and Arabic language skills, both written and verbal.

Key Competencies Exceptional organizational and planning skills. Strong attention to detail and ability to manage multiple priorities simultaneously. Excellent communication and stakeholder management skills. High level of integrity, professionalism, and confidentiality. Proactive and solution-oriented mindset with strong follow-through. Ability to work independently and anticipate business needs. Strong cultural awareness and ability to collaborate effectively across diverse teams and geographies. Resilient and adaptable in a dynamic, fast-paced environment. Service-oriented approach combined with the confidence to challenge scheduling conflicts and protect executive priorities.

What We Offer

At Clarios, you will have the opportunity to work closely with regional leadership and contribute to the success of a global market leader. We offer a collaborative and inclusive work environment, opportunities for professional development, and the chance to make a meaningful impact across the META region. Be part of our future. Apply today. Do you want to learn more about the position and our EMEA region? Check out our regional page and get in touch with our recruiting team.

About Clarios: Clarios is the global leader in advanced, low-voltage battery technologies for mobility. Our batteries and smart solutions power nearly every type of vehicle and are found in 1 of 3 cars on the road today. With around 18,000 employees in over 100 countries, we bring deep expertise to our Aftermarket and OEM partners, and reliability, safety and comfort to everyday lives. We answer to the planet with a rigorous sustainability focus – advancing best-in-class sustainability practices and advocating for them across our industry. We work to ensure 100% of our products sold are recyclable, and we recycle 8,000 batteries an hour in our network. You can find more information here (PDF).

To All Recruitment Agencies: Clarios does not accept unsolicited agency resumes/CVs. Please do not forward resumes/CVs to our careers email addresses, Clarios employees or any other company location. Clarios is not responsible for any fees related to unsolicited resumes/CVs.

Equal Employment Opportunity: Clarios, LLC is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, status as a qualified individual with a disability, or any other characteristic protected by law. For more information, please view EEO is the Law, EEO is the Law (supplement), and Pay Transparency Non-discrimination. If you are an individual with a disability and you require an accommodation during the application process, please email [e-mail].

A Note to Job Applicants: please be aware of scams being perpetrated through the Internet and social media platforms. Clarios will never require a job applicant to pay money as part of the application or hiring process.