Front Desk & Office Admin Specialist

Boehringer Ingelheim GmbH; Saudi Arabia; On-site; SAR 100,000 - 145,000; Full time

Job summary

Boehringer Ingelheim GmbH is seeking a receptionist in Riyadh, Saudi Arabia. The role provides administrative support, greets visitors, and ensures smooth operations with a strong focus on customer satisfaction.

The ideal candidate is a Saudi national with at least 4 years in administration, proficient in English and MS Office, and capable of handling calls, scheduling, and document management. Arabic is a plus; First Aid or Fire Marshall certification is beneficial, and professionalism is

Qualifications

• Saudi national is required.
• Minimum 4 years of experience in an administrative role.
• English proficiency mandatory; Arabic is an advantage.
• Experience in customer-facing roles is a plus.
• Proficient with Microsoft Office and related technology.
• First Aid and Fire Marshall certification is an advantage.
• Excellent organizational and communication skills, detail oriented.

Responsibilities

• Manage incoming/outgoing calls, mail and packages.
• Oversee visitor management and issue badges as needed.
• Provide administrative support including scheduling and phone management.
• Maintain, organize and file documents and manage key issuance.
• Manage office supplies inventory and replacements.
• Assist with office projects and data entry across systems.
• Act as First Aid responder and Fire Marshall as required.
• Adhere to data privacy, health, safety and security regulations.
• Maintain confidentiality and professional standards.
• Complete required training such as first aid or fire safety.

Skills

English proficiency

MS Office

Arabic language

Organizational skills

Communication skills

Time management

Collaboration

Tools

Microsoft Office Suite

Job description

Boehringer Ingelheim GmbH is seeking a receptionist in Riyadh, Saudi Arabia. The role provides administrative support, greets visitors, and ensures smooth operations with a strong focus on customer satisfaction.

The ideal candidate is a Saudi national with at least 4 years in administration, proficient in English and MS Office, and capable of handling calls, scheduling, and document management. Arabic is a plus; First Aid or Fire Marshall certification is beneficial, and professionalism is