CEO Executive Assistant: VIP Scheduling & Office Ops

Sifi; Riyadh; On-site; SAR 180,000 - 300,000; Full time

Job summary

Sifi in Riyadh is seeking an Executive Assistant to the CEO to provide high-level administrative support and to assist the Admin and Facilities team in running the office. You will manage the CEO's schedule, prepare materials, and handle sensitive communications while coordinating board meetings and travel.

This role requires strong English, digital proficiency (Notion/Office), and a proactive, confidential, hard-working approach with on-site availability in Riyadh.

Qualifications

• Proven experience as an Executive Assistant ideally supporting a CEO or senior executive.
• Experience supporting board and committee meetings.
• Excellent written and spoken English.
• Exposure to office administration or facilities coordination.
• Disciplined and highly organized; meets deadlines without reminders.
• Hard working and accessible, responsive, dependable, available to support after hours.
• Professional and confident with VIPs, senior executives and external stakeholders.
• Willingness to work on-site in Riyadh, Saudi Arabia.
• Saudi nationals only.

Responsibilities

• Manage the CEO's calendar appointments, meetings and daily schedule.
• Coordinate meetings with internal and external stakeholders including VIPs and regulators.
• Prepare meeting invitations, agendas, materials, notes and follow up until closed.
• Manage the CEO's travel, flights, hotels, visas, transport and itineraries.
• Schedule and coordinate board and committee meetings, including logistics.
• Draft and manage the CEO's correspondence and documents.
• Handle sensitive executive communications with discretion and confidentiality.
• Prepare and circulate documents for signature and track until signed.
• Maintain organized digital records of documents.
• Coordinate visits from VIPs and external stakeholders; arrange schedules and logistics.
• Support Admin and Facilities with day-to-day office operations and maintenance requests.
• Monitor and order office supplies and keep rooms ready.
• Coordinate with vendors, track service and purchase requests and invoices.
• Help keep records of office assets and renewal dates.
• Assist with workspace setup for new joiners and company events.
• Keep CEO action items in digital trackers and provide regular updates.

Skills

Executive support

Calendar management

VIP coordination

Digital tools

Tools

Microsoft Office

Excel

Outlook

Google Workspace

Notion

Job description

Sifi in Riyadh is seeking an Executive Assistant to the CEO to provide high-level administrative support and to assist the Admin and Facilities team in running the office. You will manage the CEO's schedule, prepare materials, and handle sensitive communications while coordinating board meetings and travel.

This role requires strong English, digital proficiency (Notion/Office), and a proactive, confidential, hard-working approach with on-site availability in Riyadh.