Executive Secretary & Travel Coordinator

MENAPOWER; Riyadh Region; On-site; SAR 60,000 - 100,000; Full time

Job summary

MENAPOWER in Riyadh is seeking a capable Secretary to support HR and administrative functions. You will manage executives' calendars, coordinate travel and visas, and prepare documents.

The role requires organizing files, handling correspondence in English and Arabic, and maintaining confidential information with strong MS Office skills. Ideal candidates hold a bachelor’s in business administration or secretarial studies, with excellent communication and a professional demeanor.

Qualifications

• Bachelor’s degree in business administration or diploma in Secretarial Studies, Office Administration, or related field.
• Experience with calendar management, travel arrangements, and visa coordination.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication in English and Arabic.

Responsibilities

• Manage executives' calendars, appointments, meetings, and travel, including visa arrangements.
• Maintain employees' files, including payroll, loans, vacation earnings, settlements, and insurance.
• Prepare agendas, presentations, reports, minutes, and other business documents.
• Coordinate internal and external meetings and follow up on action items.
• Handle correspondence, emails, phone calls, and visitors professionally.
• Maintain confidential and sensitive company information.
• Organize and maintain electronic and physical filing systems.
• Prepare meeting materials and ensure executives have required information.
• Coordinate with departments, clients, suppliers, government entities (GOSI, MOI, MOL, etc.).
• Arrange domestic and international travel with flights, accommodation, transport, itineraries.
• Perform general administrative duties.
• Excellent written and verbal communication in English & Arabic.

Skills

admin

Education

Bachelor’s degree in business administration or diploma in Secretarial Studies, Office Administration, or related field

Tools

Microsoft Office

Job description

MENAPOWER in Riyadh is seeking a capable Secretary to support HR and administrative functions. You will manage executives' calendars, coordinate travel and visas, and prepare documents.

The role requires organizing files, handling correspondence in English and Arabic, and maintaining confidential information with strong MS Office skills. Ideal candidates hold a bachelor’s in business administration or secretarial studies, with excellent communication and a professional demeanor.