Executive Secretary

MEMF Electrical Industries Co; Riyadh; On-site; SAR 201,000 - 312,000; Full time

Benefits offered by this job

Direct exposure to C-Level leadership

Dynamic work environment

Career growth opportunities

Competitive compensation

Job summary

MEMF Electrical Industries Co. is seeking an experienced Executive Secretary to provide comprehensive support to C-Level executives in Riyadh. You will manage calendars, coordinate meetings, prepare presentations, and handle confidential information with the highest discretion.

The role requires 5–10 years of relevant experience, strong organizational skills, and fluency in English. Proficiency in Microsoft Office is essential, with opportunities for professional growth and a competitive

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• 5–10 years of proven experience as an Executive Secretary, EA, or similar role.
• Experience supporting C-Level executives or senior management is highly preferred.
• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication skills, fluent in English.

Responsibilities

• Provide administrative and executive support to C-Level executives.
• Manage executive calendars, appointments, meetings, and schedules.
• Coordinate meetings, presentations, and required documents.
• Handle confidential information with discretion and professionalism.
• Prepare reports, presentations, and official documents.
• Manage communications on behalf of executives (emails, calls, correspondence).
• Coordinate with internal departments, clients, partners, and external stakeholders.
• Prepare meeting minutes and follow up on action items.
• Arrange business travel including flights, accommodation, and itineraries.
• Monitor deadlines and priorities to support executive agenda.
• Support event planning and corporate engagements.
• Maintain filing and document management system.

Skills

Organizational skills

Time management

Multitasking

Written and verbal communication

English fluency

MS Office proficiency

Education

Bachelor’s degree in Business Administration/Management

Tools

Microsoft Office

Job description

MEMF Electrical Industries Co. is the industrial arm of KFB Holding Group, supporting Saudi Arabia’s power infrastructure with locally engineered and high-quality electrical products.

We operate advanced manufacturing facilities in Riyadh, producing a wide range of solutions for utility and industrial customers, including:

• Smart energy meters
• LV & MV instrument transformers
• LV & MV switchgear solutions (up to 36 kV)
• Distribution & power transformers (up to 10 MVA)

Our products are internationally type-tested and backed by strong engineering expertise and certified quality systems (ISO 9001 & ISO 45001).

Key Responsibilities:

• Provide comprehensive administrative and executive support to C-Level executives.
• Manage and maintain executive calendars, appointments, meetings, and schedules.
• Coordinate internal and external meetings, including preparing agendas, presentations, and required documents.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Prepare, review, and format reports, presentations, correspondence, and official documents.
• Manage incoming and outgoing communications, emails, calls, and correspondence on behalf of executives.
• Coordinate with internal departments, clients, partners, and external stakeholders as required.
• Prepare meeting minutes, follow up on action items, and ensure timely completion of assigned tasks.
• Arrange business travel, including flights, accommodation, transportation, and itineraries.
• Monitor deadlines, commitments, and follow-ups to ensure executive priorities are effectively managed.
• Support executives in organizing events, conferences, and business engagements.
• Maintain an efficient filing and document management system.
• Perform other executive and administrative duties as assigned.

Key Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field is preferred.
• 5–10 years of proven experience as an Executive Secretary, Executive Assistant, or similar role.
• Previous experience supporting C-Level executives or senior management is highly preferred.
• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication skills.
• Fluent in English, both written and spoken.
• High level of professionalism, discretion, and confidentiality.
• Strong interpersonal and stakeholder-management skills.
• Excellent proficiency in Microsoft Office, especially Word, Excel, PowerPoint, and Outlook.
• Ability to work under pressure, manage competing priorities, and meet tight deadlines.
• Proactive, detail-oriented, well-organized, and solution-oriented personality.

What We Offer:

• Direct exposure to C-Level leadership and strategic business activities.
• Professional and dynamic work environment.
• Opportunities for career growth and development.
• Competitive compensation package based on experience and qualifications.