Registration & Document Control Coordinator

MEMF Electrical Industries Co; Dammam; On-site; SAR 60,000 - 110,000; Full time

Benefits offered by this job

Professional environment

Career development

Exposure to vendor registration

Cross-functional teamwork

Job summary

MEMF Electrical Industries Co. is seeking a meticulous administrator to manage vendor registrations and document control. You will handle SAP Ariba submissions, maintain records, and coordinate with internal teams to ensure on-time filings.

The role requires attention to detail, organization, and familiarity with tendering platforms, with opportunities to work across cross-functional teams in a dynamic industrial environment.

Qualifications

• 0–2 years of relevant experience in registration, document control, administration, or a related field.
• Diploma or Bachelor’s Degree in Business Administration, Engineering, or a related discipline.
• Knowledge of SAP Ariba and vendor registration platforms.
• Familiarity with government and tendering platforms.
• Good understanding of document control and document management practices.
• Strong attention to detail and accuracy.
• Good Microsoft Office and Excel skills.
• Strong communication, coordination, and follow-up skills.
• Excellent organizational and time-management abilities.
• Good written and verbal English communication skills.
• Ability to manage multiple registrations, tasks, and deadlines simultaneously.

Responsibilities

• Manage and coordinate vendor registration and prequalification processes.
• Handle registrations and submissions through SAP Ariba, vendor portals, government platforms, and tendering systems.
• Maintain accurate and up-to-date company and vendor documentation.
• Ensure all required documents are properly prepared, reviewed, organized, and submitted on time.
• Monitor registration status, submission deadlines, renewals, and follow-ups.
• Maintain document control records and ensure proper filing and version control.
• Coordinate with internal departments to collect and verify required information and documents.
• Track multiple registrations and deadlines simultaneously while ensuring accuracy and compliance.
• Prepare reports and status updates related to registrations and document control activities.

Job description

About MEMF Electrical Industries Co:

MEMF Electrical Industries Co. is the industrial arm of KFB Holding Group, supporting Saudi Arabia’s power infrastructure with locally engineered and high-quality electrical products.

We operate advanced manufacturing facilities in Riyadh, producing a wide range of solutions for utility and industrial customers, including:

• Smart energy meters
• Circuit breakers (MCB / MCCB / ACB)
• LV & MV instrument transformers
• LV & MV switchgear solutions (up to 36 kV)
• Distribution & power transformers (up to 10 MVA)
• FRP meter boxes & feeder pillars

Our products are internationally type-tested and backed by strong engineering expertise and certified quality systems (ISO 9001 & ISO 45001).

Key Responsibilities:

• Manage and coordinate vendor registration and prequalification processes.
• Handle registrations and submissions through SAP Ariba, vendor portals, government platforms, and tendering systems.
• Maintain accurate and up-to-date company and vendor documentation.
• Ensure all required documents are properly prepared, reviewed, organized, and submitted on time.
• Monitor registration status, submission deadlines, renewals, and follow-ups.
• Maintain document control records and ensure proper filing and version control.
• Coordinate with internal departments to collect and verify required information and documents.
• Track multiple registrations and deadlines simultaneously while ensuring accuracy and compliance.
• Prepare reports and status updates related to registrations and document control activities.

Key Requirements:

• 0–2 years of relevant experience in registration, document control, administration, or a related field.
• Diploma or Bachelor’s Degree in Business Administration, Engineering, or a related discipline.
• Knowledge of SAP Ariba and vendor registration platforms.
• Familiarity with government and tendering platforms.
• Good understanding of document control and document management practices.
• Strong attention to detail and accuracy.
• Good Microsoft Office and Excel skills.
• Strong communication, coordination, and follow-up skills.
• Excellent organizational and time-management abilities.
• Good written and verbal English communication skills.
• Ability to manage multiple registrations, tasks, and deadlines simultaneously.

What We Offer:

• Professional and supportive work environment.
• Opportunities for learning and career development.
• Exposure to vendor registration, tendering, and document management processes.
• Opportunity to work with cross-functional teams and develop valuable administrative and coordination skills.