Executive Secretary

Saudi Pioneer Manufacturing Company; Riyadh; On-site; SAR 60,000 - 100,000; Full time

Job summary

Saudi Pioneer Manufacturing Company in Riyadh seeks an Executive Secretary to support the Head of Sales within a fast-paced household cleaning products team. You will organize schedules, prepare reports and presentations, and coordinate between the manager and sales representatives to ensure targets are met.

Ideal candidates will be proficient in Excel and MS Office, demonstrate strong organization and time management, and maintain strict confidentiality while delivering professional office

Qualifications

• Strong proficiency in Excel (tables, basic formulas, reports).
• Proficiency in Microsoft Office (Word, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Accuracy and attention to detail in reports and figures.
• Excellent communication skills (Arabic and English preferred).
• Ability to multitask and work under pressure.
• Strict confidentiality.
• Attentive and caring approach to office management and supporting the manager’s needs.

Responsibilities

• Prepare periodic (daily/weekly) sales performance reports with accurate data
• Organize and schedule meetings with sales representatives, and follow up on decisions and targets
• Manage the manager’s daily schedule (appointments, calls, visits)
• Coordinate between the manager, sales reps, and other departments
• Prepare presentations and official correspondence
• Organize and archive documents and sales records
• Track tasks and deadlines, and follow up with the team
• Anticipate the manager’s needs and take care of office-related matters proactively

Skills

Excel

MS Office

Organizational Skills

Attention to detail

English & Arabic

Multitasking

Confidentiality

Office Support

Tools

MS Office

Job description

We are looking for an Executive Secretary to support the Head of Sales at a household cleaning products manufacturing company. The role focuses heavily on supporting and coordinating a field sales team of 10 representatives.

Responsibilities

• Prepare periodic (daily/weekly) sales performance reports with accurate data
• Organize and schedule meetings with sales representatives, and follow up on decisions and targets
• Manage the manager’s daily schedule (appointments, calls, visits)
• Coordinate between the manager, sales reps, and other departments
• Prepare presentations and official correspondence
• Organize and archive documents and sales records
• Track tasks and deadlines, and follow up with the team
• Anticipate the manager’s needs and take care of office-related matters proactively

Skills

• Strong proficiency in Excel (tables, basic formulas, reports)
• Proficiency in Microsoft Office (Word, PowerPoint, Outlook)
• Strong organizational and time-management skills
• Accuracy and attention to detail in reports and figures
• Excellent communication skills (Arabic and English preferred)
• Ability to multitask and work under pressure
• Strict confidentiality
• Attentive and caring approach to office management and supporting the manager’s needs

Bonus:We’re looking for someone with a positive, energetic personality who enjoys working in a fast paced sales environment.