Executive Secretary

confidential; Municipality of Al Shamal; On-site; SAR 100,000 - 167,000; Full time

Job summary

Confidential, a leading contracting company in Riyadh, is seeking an Executive Secretary to provide high‑level administrative support, coordinate meetings, and manage cross‑department communications. The role includes budgeting assistance, event logistics, and continuous process improvements to enhance efficiency and collaboration.

The successful candidate will work with experienced professionals, enjoy training opportunities, and contribute to the company’s development and growth across

Qualifications

• Experience as an executive secretary or admin assistant preferred.
• Strong organizational and communication skills are required.
• Proficiency in Microsoft Office and calendar management tools is essential.
• Ability to coordinate cross‑department activities and events.
• Basic familiarity with accounting and budgeting concepts.

Responsibilities

• Coordinate meetings for the management team using Google Calendar to maximize efficiency.
• Prepare reports and administrative documents with Microsoft Office.
• Manage incoming and outgoing communications (phone/email) to ensure smooth information flow.
• Organize internal and external events to improve collaboration and relations with clients.
• Assist management with budgets and financial reports to support financial goals.
• Provide logistical support during meetings/events using Zoom and Microsoft Teams.
• Track and organize requests and purchases with project management systems.
• Develop and maintain client and employee databases for quick access.
• Suggest improvements to administrative processes to enhance efficiency and reduce costs.

Skills

Organizational skills

Communication

MS Office

Time management

Problem solving

Independent worker

Teamwork

Accounting basics

Tools

Google Calendar

Microsoft Office

Excel

Word

Zoom

Microsoft Teams

Project management systems

Job description

A leading contracting company in Riyadh is in search of an Executive Secretary who possesses strong organizational and administrative skills. In this role, the individual will play a crucial part in managing daily operations and ensuring a smooth workflow. This position presents an excellent opportunity for professional growth, where one can learn from seasoned professionals in the field and acquire valuable experiences that contribute to their career development.

Your responsibilities will be diverse, granting you the chance to expand your skills and interact with various departments within the company. You will work in an environment that fosters collaboration and innovation, providing you with opportunities to excel. The company is committed to offering continuous training and workshops to enhance employee skills, making it an ideal place for those striving for growth and development.

If you are seeking a role filled with challenges and the opportunity to contribute to the success of the company, this is the right position for you. We believe in the importance of developing individual skills and support every employee in achieving their professional aspirations. Be part of a team that aims for excellence and innovation in the accounting industry.

Responsibilities:

1. Coordinate meetings and gatherings for the management team using tools like Google Calendar, ensuring time management and maximizing meeting efficiency.
2. Prepare reports and administrative documents using programs like Microsoft Office, ensuring accurate and reliable information to support decision-making.
3. Manage incoming and outgoing communications, including phone calls and emails, to ensure smooth information flow between different departments.
4. Organize internal and external events, contributing to enhanced communication among employees and strengthening relationships with clients and partners.
5. Assist the management team in preparing budgets and financial reports, contributing to the improvement of company performance and achieving its financial goals.
6. Provide logistical support during meetings and events, using tools like Zoom and Microsoft Teams to ensure successful activities.
7. Track and organize requests and purchases using project management systems, ensuring efficient office supply procurement.
8. Develop and maintain databases of clients and employees, facilitating quick and efficient access to essential information.
9. Contribute to improving administrative processes by proposing innovative suggestions, helping to enhance work efficiency and reduce costs.

Skills

• Strong organizational skills for effectively managing multiple tasks.
• Ability to communicate clearly with different teams and stakeholders.
• Proficient in using Microsoft Office programs, especially Excel and Word.
• Experience in time management to ensure adherence to deadlines.
• Problem-solving skills to handle daily challenges efficiently.
• Ability to work independently and as part of a team.
• Familiarity with accounting and financial principles to enhance administrative understanding.