Executive Secretary

TalentHive; Dammam; On-site; SAR 90,000 - 150,000; Full time

Benefits offered by this job

Direct exposure to senior leadership

Professional development opportunities

Competitive terms

Stable, established group

Dammam location

Job summary

TalentHive is partnering with a leading Saudi group to hire an experienced Executive Secretary for the General Manager in Dammam. The role requires proactive administration, calendar and correspondence management, and coordination with senior stakeholders to keep executive operations running smoothly.

The ideal candidate has at least 3 years in executive support, excellent organizational and communication skills, and fluency in Arabic and English.

Qualifications

• Minimum 3 years of experience in executive support or similar role.
• Direct experience supporting a General Manager or senior executive is required.
• Strong calendar management and correspondence handling skills.
• Excellent organisation, communication and time-management abilities.
• Proficiency in Microsoft Outlook, Word, Excel and PowerPoint.

Responsibilities

• Provide comprehensive executive and administrative support to the General Manager.
• Manage executive calendars, appointments, meetings and daily schedules.
• Coordinate meetings and communications with senior management and external stakeholders.
• Prepare and manage professional correspondence, reports, presentations and documentation.
• Organise management meetings, prepare agendas, record minutes and follow up on actions.
• Maintain confidential records and sensitive information.
• Anticipate administrative requirements and support timely completion of priorities.

Skills

Executive support experience

Calendar management

Microsoft Office

Bilingual Arabic English

Tools

Outlook

Word

Excel

PowerPoint

Job description

We are recruiting on behalf of a leading, well-established Saudi business group with over 40 years of successful operations across construction, industrial services, heavy equipment, transportation and logistics.

With a strong market presence and ambitious plans for continued growth and transformation, the organisation offers an exciting opportunity to build a long-term career within a professional and dynamic business environment.

We are seeking an experienced, highly organised and proactive Executive Secretary to provide direct support to the General Manager in Dammam.

This is an excellent opportunity for someone who enjoys working closely with senior leadership, thrives in a fast-paced corporate environment and takes pride in ensuring executive operations run smoothly and efficiently.

Key Responsibilities

• Provide comprehensive executive and administrative support to the General Manager.
• Manage executive calendars, appointments, meetings and daily schedules.
• Coordinate meetings and communications with senior management, internal departments and external stakeholders.
• Prepare and manage professional correspondence, reports, presentations and business documentation.
• Organise management meetings, prepare agendas, record minutes and follow up on action points.
• Manage incoming communications, prioritise requests and ensure timely responses.
• Maintain confidential records, sensitive information and executive correspondence.
• Coordinate administrative activities and ensure the efficient operation of the General Manager's office.
• Proactively anticipate administrative requirements and support the timely completion of management priorities.

Requirements

• Minimum 3 years of experience as an Executive Secretary, Executive Assistant, Personal Assistant or similar position.
• Proven experience directly supporting a General Manager, CEO, Managing Director or other senior executive.
• Strong experience managing executive calendars, meetings and business correspondence.
• Excellent organisational, communication and time-management skills.
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• Strong written and verbal communication skills in Arabic and English.
• Ability to manage multiple priorities, work independently and meet deadlines.
• High levels of professionalism, discretion and confidentiality.
• Previous experience within a large corporate group, construction, engineering or industrial organisation would be advantageous.

What We Offer

• The opportunity to join an established and respected Saudi organisation with a strong market presence.
• Direct exposure to senior leadership and executive-level business operations.
• A professional, collaborative and supportive working environment.
• The opportunity to take ownership of an important executive support function.
• Long-term career stability and professional development opportunities within a growing and diversified business group.