Executive Secretary - Saudi

Esnad Contracting; Riyadh Region; On-site; SAR 120,000 - 180,000; Full time

Job summary

Esnad Contracting seeks an experienced Executive Secretary to support senior management in daily operations, executive coordination, and management reporting. You will manage calendars, prepare agendas/minutes, and develop reports, presentations, and dashboards to provide visibility on priorities and progress.

Requires 3–5 years in executive support, strong Arabic and English communication, and advanced Microsoft Office skills. Immediate joining is preferred.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
• 3–5 years of experience in executive secretarial or administrative support.
• Proven hands-on experience in preparing management reports and creating and maintaining dashboards.

Responsibilities

• Manage executive calendars, schedule appointments, and coordinate meetings and travel arrangements.
• Prepare meeting agendas and minutes, track action items, and follow up with relevant stakeholders.
• Prepare and update management reports, executive presentations, and dashboards to track key indicators, progress, and pending actions.
• Collect and consolidate departmental updates, ensuring information is accurate, timely, and clearly presented.
• Draft and review official correspondence, letters, and administrative documents.
• Handle confidential information with discretion and maintain organized records.
• Coordinate communication between senior management, internal departments, and external stakeholders.
• Manage daily administrative tasks and competing priorities to support efficient executive operations.

Skills

Communication skills

Organizational skills

Discretion

Time management

Arabic & English bilingual

Education

Diploma or Bachelor’s degree in Business Administration or Secretarial Studies

Tools

Microsoft Office

Excel

PowerPoint

Word

Power BI

Job description

We are seeking an experienced Executive Secretary to support senior management in daily operations, executive coordination, and management reporting. The ideal candidate will have excellent organizational and communication skills, with proven experience in preparing reports, presentations, and dashboards that provide clear visibility into business priorities and progress.

Key Responsibilities:

• Manage executive calendars, schedule appointments, and coordinate meetings and travel arrangements.
• Prepare meeting agendas and minutes, track action items, and follow up with relevant stakeholders.
• Prepare and update management reports, executive presentations, and dashboards to track key indicators, progress, and pending actions.
• Collect and consolidate departmental updates, ensuring information is accurate, timely, and clearly presented.
• Draft and review official correspondence, letters, and administrative documents.
• Handle confidential information with discretion and maintain organized records.
• Coordinate communication between senior management, internal departments, and external stakeholders.
• Manage daily administrative tasks and competing priorities to support efficient executive operations.

Qualifications and Requirements:

• Diploma or Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
• 3–5 years of experience in executive secretarial or administrative support, preferably within construction, engineering, or infrastructure.
• Proven hands-on experience in preparing management reports and creating and maintaining dashboards.
• Strong proficiency in Microsoft Office, particularly Excel, PowerPoint, and Word.
• Experience with Power BI is preferred.
• Strong written and verbal communication skills in Arabic and English.
• Excellent organizational skills, attention to detail, and professional discretion.
• Ability to manage multiple priorities, meet deadlines, and work effectively under pressure.
• Preference will be given to candidates who are available to join immediately