Executive Secretary & Operations Coordinator

confidential; Municipality of Al Shamal; On-site; SAR 100,000 - 167,000; Full time

Job summary

Confidential, a leading contracting company in Riyadh, is seeking an Executive Secretary to provide high‑level administrative support, coordinate meetings, and manage cross‑department communications. The role includes budgeting assistance, event logistics, and continuous process improvements to enhance efficiency and collaboration.

The successful candidate will work with experienced professionals, enjoy training opportunities, and contribute to the company’s development and growth across

Qualifications

• Experience as an executive secretary or admin assistant preferred.
• Strong organizational and communication skills are required.
• Proficiency in Microsoft Office and calendar management tools is essential.
• Ability to coordinate cross‑department activities and events.
• Basic familiarity with accounting and budgeting concepts.

Responsibilities

• Coordinate meetings for the management team using Google Calendar to maximize efficiency.
• Prepare reports and administrative documents with Microsoft Office.
• Manage incoming and outgoing communications (phone/email) to ensure smooth information flow.
• Organize internal and external events to improve collaboration and relations with clients.
• Assist management with budgets and financial reports to support financial goals.
• Provide logistical support during meetings/events using Zoom and Microsoft Teams.
• Track and organize requests and purchases with project management systems.
• Develop and maintain client and employee databases for quick access.
• Suggest improvements to administrative processes to enhance efficiency and reduce costs.

Skills

Organizational skills

Communication

MS Office

Time management

Problem solving

Independent worker

Teamwork

Accounting basics

Tools

Google Calendar

Microsoft Office

Excel

Word

Zoom

Microsoft Teams

Project management systems

Job description

Confidential, a leading contracting company in Riyadh, is seeking an Executive Secretary to provide high‑level administrative support, coordinate meetings, and manage cross‑department communications. The role includes budgeting assistance, event logistics, and continuous process improvements to enhance efficiency and collaboration.

The successful candidate will work with experienced professionals, enjoy training opportunities, and contribute to the company’s development and growth across