Executive Secretary: Schedule Master & Liaison

Woopel; Saudi Arabia; On-site; SAR 42,000 - 50,000; Full time

Benefits offered by this job

Visa sponsorship

Job summary

Woopel in Yanbu, Saudi Arabia, is seeking an experienced Executive Secretary to support the senior leadership team.

You will manage schedules, arrange travel, prepare meetings, take minutes, and handle confidential documents, while coordinating with departments and ensuring timely delivery.

This role requires strong English, excellent organization, discretion, and proficiency in MS Office; visa sponsorship is provided.

Qualifications

• Pakistani nationality preferred.
• Fluent in English (written and spoken).
• Proven experience as an Executive Secretary or similar role.
• Excellent organizational skills with the ability to prioritize tasks.
• Strong attention to detail with a high level of accuracy in work output.
• Proficient in MS Word, Excel, PowerPoint.
• Ability to maintain confidentiality and exercise discretion when dealing with sensitive information.

Responsibilities

• Manage and maintain executives' schedules, including arranging appointments, meetings, and travel arrangements
• Prepare and organize meetings, take minutes and follow up on action items
• Act as the primary point of contact between executives and internal/external stakeholders
• Screen and direct phone calls and emails to appropriate parties
• Organize and maintain confidential files and documents
• Prepare reports, presentations, and correspondence as needed
• Assist with budget management and expense tracking for the executives
• Coordinate with other departments to ensure timely completion of tasks/projects assigned to executives
• Handle visa sponsorship process for employees as needed

Skills

Executive support

Scheduling

Communication

Organizational skills

Attention to detail

MS Office

Confidentiality

Tools

MS Office

Job description

Woopel in Yanbu, Saudi Arabia, is seeking an experienced Executive Secretary to support the senior leadership team.

You will manage schedules, arrange travel, prepare meetings, take minutes, and handle confidential documents, while coordinating with departments and ensuring timely delivery.

This role requires strong English, excellent organization, discretion, and proficiency in MS Office; visa sponsorship is provided.