Executive Secretary

confidential; Riyadh Region; On-site; SAR 120,000 - 180,000; Full time

Job summary

Confidential in Riyadh is seeking a detail-oriented Executive Assistant to provide comprehensive administrative and organizational support to the CEO. You will manage daily operations, prioritize tasks, and ensure smooth communication with multiple departments.

Requirements include at least two years of CEO-support experience, fluency in Arabic and English, and strong MS Office skills (Outlook, Excel, PowerPoint).

Qualifications

• Female candidate, Saudi national or from one of the Arab nationalities.
• Minimum of two years of work experience in the position of CEO Assistant.
• Previous experience working directly with a CEO of a company with at least 50 employees is required.
• Proficiency in Arabic and English at an advanced level, both spoken and written.
• Proficiency in Microsoft Office programs, particularly Outlook, Excel, and PowerPoint.

Responsibilities

• Managing and organizing the CEO's schedule, coordinating appointments and meetings.
• Handling official correspondence and communications professionally.
• Preparing and drafting letters, reports, and presentations in both Arabic and English.
• Direct coordination with various departments and following up on the implementation of directives and tasks issued by the CEO.
• Attending meetings and preparing minutes, following up on decisions and recommendations.
• Organizing travel arrangements, bookings, and both internal and external meetings.
• Organizing files and documents and maintaining confidentiality of information.

Skills

Executive support

Calendar management

Communication skills

Bilingual English/Arabic

MS Office

Multi-tasking

Confidentiality

Professional appearance

Tools

Outlook

Excel

PowerPoint

Job description

Comprehensive administrative and organizational support is provided to the CEO, ensuring the efficient management of daily operations, prioritization of tasks, and facilitation of communication and coordination between the CEO and various departments, all while adhering to the highest professional standards.

Working hours are 8 hours daily and 5 days a week, with flexibility for Saturday work as needed.

Responsibilities include:

• Managing and organizing the CEO's schedule, coordinating appointments and meetings.
• Handling official correspondence and communications professionally.
• Preparing and drafting letters, reports, and presentations in both Arabic and English.
• Direct coordination with various departments and following up on the implementation of directives and tasks issued by the CEO.
• Attending meetings and preparing minutes, following up on decisions and recommendations.
• Organizing travel arrangements, bookings, and both internal and external meetings.
• Organizing files and documents and maintaining confidentiality of information.

Skills

• The candidate must be female, Saudi national or from one of the Arab nationalities.
• Minimum of two years of work experience in the position of CEO Assistant.
• Previous experience working directly with a CEO of a company with at least 50 employees is required.
• Proficiency in Arabic and English at an advanced level, both spoken and written.
• Proficiency in Microsoft Office programs, particularly Outlook, Excel, and PowerPoint.
• High organizational and administrative skills, with the ability to manage multiple priorities and tasks.
• High professionalism in dealing, good communication skills, and a presentable professional appearance.
• Ability to work under pressure, meet deadlines, and maintain confidentiality of information.
• Willingness to work in a mixed work environment.
• Provision of organized transportation to ensure compliance with work schedules.