Executive Secretary

Amaar ®; Al Khobar; On-site; SAR 90,000 - 130,000; Full time

Job summary

Amaar ® is seeking an Executive Secretary to provide high-level administrative support to senior leadership in Dammam. You will manage calendars, coordinate travel, and prepare correspondence and reports, ensuring smooth operations.

Responsibilities include organizing confidential records, handling communications, preparing presentations, agendas and minutes for internal and external meetings, and liaising with stakeholders and visitors.

Qualifications

• Clerical skills including document management, filing, data entry, and office organization.
• Excellent communication in English and Arabic, both written and verbal.
• Experience in company secretarial work: agendas, minutes, official records.
• Proven executive support experience: calendar mgmt, travel coordination, senior leadership support.
• Strong customer service with stakeholders.
• Proficiency in MS Office and digital collaboration tools.
• Attention to detail, time management, discretion with confidential information.
• Relevant degree in Business Admin, Office Management or related field.

Responsibilities

• Provide high-level administrative support to senior leadership.
• Manage calendars and schedule meetings.
• Coordinate travel arrangements and prepare reports.
• Prepare correspondence, agendas, and minutes for meetings.
• Organize confidential records and handle communications.
• Liaise with stakeholders, partners, and visitors.
• Support presentations and internal/external meeting prep.
• Ensure professional customer service and efficient office operations.
• Assist with special projects and process improvements.

Skills

Document management

Data entry

Office organization

Professional communication

Bilingual Arabic/English

Calendar management

Travel coordination

MS Office

Discretion

Education

Bachelor’s degree in Business Administration or Office Management

Diploma in relevant field

Tools

MS Office

Digital collaboration tools

Job description

Role Description: This is a full-time, on-site Executive Secretary role based in Dammam. The Executive Secretary will provide high-level administrative support to senior leadership, including managing calendars, scheduling meetings, coordinating travel, and preparing correspondence and reports. The role includes organizing and maintaining confidential records, handling incoming and outgoing communications, and supporting the preparation of presentations, agendas, and minutes for internal and external meetings. The Executive Secretary will liaise with stakeholders, partners, and visitors, ensuring professional customer service and smooth office operations. The role also involves following company policies, supporting special projects, and proactively identifying improvements in administrative processes.

Qualifications:

• Candidates should possess strong clerical skills, including document management, filing, data entry, and office organization.
• Candidates should possess excellent communication skills, including professional written and verbal communication inArabic & English.
• Candidates should possess experience in company secretarial work, such as preparing agendas, drafting minutes, and maintaining official records.
• Candidates should possess proven executive administrative assistance experience, including calendar management, travel coordination, and support for senior leadership.
• Candidates should possess customer service skills, with the ability to interact courteously and effectively with internal and external stakeholders.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.
• Strong attention to detail, time management, discretion in handling confidential information, and ability to prioritize multiple tasks.
• Relevant diploma or bachelor’s degree in Business Administration, Office Management, or a related field; prior experience in a corporate or investment