Executive Office Operations Lead

Confidential Government; Riyadh; Presencial; SAR 180 000 - 300 000; Tempo integral

Resumo da oferta

Confidential Government is seeking an experienced executive to supervise all administrative and office functions in Riyadh. The role focuses on directing plans, coordinating cross-departmental activities, and ensuring confidential transactions are properly handled.

The candidate will manage letters, reports, reception activities, records, and event coordination, while upholding organizational policies and driving performance improvements.

Qualificações

• 8+ years of experience in a relevant field.
• Bachelor’s degree in Business Administration or related field.
• Strong leadership and coordination abilities.

Responsabilidades

• Supervises all administrative and office facilities.
• Monitors development of plans and programs for office activities and their implementation after approval.
• Supervises coordination with other departments to accomplish joint tasks.
• Supervises the receipt of all confidential transactions and correspondence, ensures they are presented to him, and implements his directives regarding them.
• Supervises the drafting of letters, transactions, and memoranda, as well as the preparation of reports, copying, and photocopying.
• Monitors reception activities for visitors and clients, receives their transactions, and ensures they are presented.
• Reviews the notification of the relevant entities of issued instructions and directives.
• Supervises the scheduling and organization of interviews, visits, and meetings, the preparation of minutes, obtaining signatures from the relevant parties, and following up on their outcomes.
• Supervises coordination with the General Administration of Communication and Media and the relevant entities regarding attendance at seminars and official events.
• Supervises the organization of ceremonies and protocols.
• Supervises the updating and organization of records, data, and statistics related to office activities, their safekeeping, and the utilization of technical capabilities in processing them.
• Monitors the office’s needs for workforce, equipment, and materials, and works to ensure their provision.
• Supervises the preparation of periodic reports on the office’s activities and achievements, as well as proposals for improving its performance.
• Adheres to the policies, work ethics, and procedures of the organizational unit.
• Performs any other tasks assigned by direct supervisors.

Conhecimentos

People management

Office administration

Coordination skills

Reporting and documentation

Communication skills

Formação académica

Bachelor's degree in Business Administration

Ferramentas

MS Office

Records management

Descrição da oferta de emprego

Confidential Government is seeking an experienced executive to supervise all administrative and office functions in Riyadh. The role focuses on directing plans, coordinating cross-departmental activities, and ensuring confidential transactions are properly handled.

The candidate will manage letters, reports, reception activities, records, and event coordination, while upholding organizational policies and driving performance improvements.