Executive Assistant to Regional General Manager

Creative Artists Agency; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

Creative Artists Agency (CAA) Saudi is seeking a highly organised Assistant to support the General Manager, Regional Headquarters. The role focuses on diary management, scheduling, travel planning and proactive project support within a fast-paced, international agency.

The ideal candidate will excel in confidential VIP settings, demonstrate excellent written and verbal communication, and coordinate with internal and external stakeholders across time zones.

Qualifications

• Strong organisational and time management skills with attention to detail.
• Professional manner with a positive, solutions-oriented attitude.
• Ability to prioritise and multitask in a busy workload.
• Excellent verbal and written communication skills.
• Experience handling high level confidentiality in VIP environments.

Responsibilities

• Preparing presentations, proposals and adjust pitch decks as directed.
• Take notes at meetings, preparing and distributing the minutes as needed.
• Following up on tasks and manage projects as directed.
• Complex diary management across multiple time zones.
• Proactive planning of an ever-changing schedule with last minute changes.
• Meeting and conference call bookings with reminders and preparation.
• Preparation of clear travel options and arrangement of travel and expenses.
• Liaise with internal and external stakeholders including employees, guests, clients and executives.
• Occasional support for department heads in the region as required.

Skills

Organizational skills

Time management

Communication skills

Diary management

Multi-tasking

Discretion

Tools

Microsoft Office

PowerPoint

Excel

Job description

Creative Artists Agency (CAA) Saudi is seeking a highly organised Assistant to support the General Manager, Regional Headquarters. The role focuses on diary management, scheduling, travel planning and proactive project support within a fast-paced, international agency.

The ideal candidate will excel in confidential VIP settings, demonstrate excellent written and verbal communication, and coordinate with internal and external stakeholders across time zones.