Executive Assistant

CMA CGM; Riyadh; On-site; SAR 120,000 - 180,000; Full time

Job summary

CMA CGM Saudi Arabia is seeking an Executive Assistant to support senior management in Riyadh. The role encompasses calendar management, travel coordination, meeting preparation, and document handling, with discretion and confidentiality at the core.

Ideal candidates bring 3–5 years in executive support, a Bachelor’s in a related field, and strong English/Arabic communication. Proactive, organized professionals will thrive in a fast-paced, multicultural environment.

Qualifications

• 3–5 years of experience in Executive Assistance or a similar role.
• Bachelor’s degree in Business Administration, Management, or a related field.
• Excellent organizational and time-management skills.
• Fluent in English and Arabic; strong written and verbal communication.

Responsibilities

• Provide high-level administrative support to senior management.
• Manage calendars, appointments, meetings, and travel arrangements.
• Prepare meeting materials, agendas, and summaries.
• Coordinate with internal and external stakeholders to ensure timely execution.

Skills

Executive support

Stakeholder management

Calendar management

English communication

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office

Job description

CMA CGM, Saudi Arabia, is staffed with knowledgeable and motivated industry professionals who work closely together to support our customers and business operations. As a result of expanding our organization, we are currently looking for an Executive Assistant to join our fast-growing and challenging organization.

Position: Executive Assistant

Location: Riyadh

• Key Responsibilities:
• Provide high-level administrative and organizational support to senior management
• Manage and coordinate calendars, appointments, meetings, and business schedules
• Arrange internal and external meetings, including preparation of agendas and required materials
• Prepare, organize, and follow up on presentations, reports, correspondence, and other documents
• Coordinate business travel arrangements, including flights, accommodation, and itineraries
• Prepare meeting minutes and ensure timely follow-up on assigned actions and deadlines
• Act as a key point of contact between management and internal/external stakeholders
• Handle confidential information and documents with a high level of discretion and professionalism
• Coordinate with different departments to ensure smooth communication and timely completion of tasks
• Monitor and follow up on pending requests, approvals, and management action items
• Support the organization and coordination of company events, visits, and executive activities
• Perform other administrative and coordination duties as assigned by management.
• Manage and prioritize emails, calls, and correspondence on behalf of senior management.
• Prepare briefing materials, meeting packs, and executive summaries.
• Maintain confidential executive files and records.

Qualifications & Profile:

• 3–5 years of experience in Executive Assistance, Administrative Support, or a similar role
• Bachelor’s degree in Business Administration, Management, or a related field
• Excellent organizational and time-management skills
• Strong written and verbal communication skills in English.
• Excellent interpersonal and stakeholder management skills
• Strong attention to detail with the ability to manage multiple priorities
• High level of confidentiality, professionalism, and discretion
• Proficient in MS Office applications, particularly Outlook, Word, Excel, and PowerPoint
• Proactive, flexible, and solution-oriented with a strong sense of responsibility
• Experience supporting C-level executives or senior management.
• Fluency in both Arabic and English.
• Ability to work in a fast-paced, multicultural environment.
• Ability to prioritize tasks and work independently.