Executive Assistant

Proven Arabia; Riyadh; On-site; SAR 480,000 - 960,000; Full time

Job summary

Proven Arabia in Riyadh is seeking an experienced Executive Assistant to support the Co-Founders and ensure the smooth operation of the Executive Office. You will manage complex calendars, coordinate meetings, and handle confidential information in a fast-paced FinTech environment.

The role requires strong Arabic and English communication, exceptional organizational skills, attention to detail, and the ability to anticipate needs.

Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• Valid driving license is required.
• Minimum 2 years of experience as Executive Assistant or similar role.
• Experience supporting founders or C-level executives in a fast-paced environment is highly preferred.

Responsibilities

• Manage complex calendars for the Co-Founders, scheduling meetings and resolving conflicts.
• Coordinate internal and external meetings, prepare agendas, and take minutes when needed.
• Serve as a key point of contact between founders and stakeholders.
• Monitor and respond to emails on behalf of the founders where appropriate.
• Arrange domestic and international travel, visas, accommodations, and transport.
• Support leadership meetings, events, and executive offsites when required.
• Track deadlines and priorities to support execution.
• Maintain confidential records, presentations, reports, and documents.
• Coordinate with departments to align on key business initiatives.
• Handle administrative tasks including expenses and office coordination.

Skills

Arabic language

English language

Communication skills

Organizational skills

Time management

Discretion / confidentiality

Proactive attitude

Interpersonal skills

Travel coordination

Attention to detail

Independent working

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Calendar management tools

Job description

Riyadh, Saudi Arabia

Immediate joiners or candidates with a short notice period are encouraged to apply.

About the Role

Our client is looking for a highly organized and proactive Executive Assistant to support the Co-Founders and ensure the smooth and efficient operation of the Executive Office. The role involves managing executive schedules, coordinating meetings and travel arrangements, handling confidential information, and following up on key priorities. The successful candidate will demonstrate strong communication and organizational skills, a positive attitude, and the ability to anticipate needs and manage competing priorities in a fast-paced FinTech environment.

Key Responsibilities

• Manage complex calendars for the Co-Founders, including scheduling meetings, prioritizing appointments, and resolving scheduling conflicts.
• Coordinate internal and external meetings, prepare agendas and supporting documents, and record meeting minutes and action items when required.
• Act as a key point of contact between the Co-Founders and internal and external stakeholders, ensuring professional and effective communication.
• Monitor, prioritize, and respond to emails and correspondence on behalf of the Co-Founders where appropriate.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, transportation, and itineraries.
• Support day-to-day executive coordination, including meetings, external visits, and business-related errands when required.
• Track deadlines, follow-ups, and key business priorities to support effective execution and decision-making.
• Maintain and organize confidential records, presentations, reports, and executive documentation.
• Coordinate with different departments and support alignment on key business initiatives.
• Handle administrative tasks, including expense tracking, office coordination, and supply management.
• Assist in organizing leadership meetings, company events, and executive offsites when required.

Requirements

Education / Qualification

• Bachelor's degree in Business Administration or a related field is preferred.
• Valid driving license is required.

Experience

• Minimum of 2 years of experience in an Executive Assistant position or a similar role.
• Previous experience supporting founders, C-level executives, or senior stakeholders in a fast-paced environment is highly preferred.
• Experience coordinating executive calendars, meetings, travel arrangements, and administrative activities.

Skills & Attributes

• Good communication skills in both Arabic and English.
• Strong organizational and time-management skills, with the ability to manage multiple priorities.
• Proactive, positive, and can-do attitude, with the ability to anticipate needs and take initiative.
• High level of professionalism, discretion, and confidentiality.
• Strong attention to detail and problem-solving abilities.
• Proficiency in Microsoft Office, Google Workspace, and calendar management tools.
• Ability to work independently, remain flexible, and perform effectively under pressure.
• Willingness to accommodate regular travel and coordination requirements.