Executive Assistant

confidential; Jeddah; On-site; SAR 180,000 - 240,000; Full time

Job summary

Confidential is seeking an Executive Assistant to provide essential administrative and organizational support to the executive director. You will manage schedules, correspondence, meetings, and documentation, and prepare reports and presentations.

You will organize board meetings, prepare agendas, facilitate communication with stakeholders, and maintain records of decisions. Strong Arabic/English communication, organization, and discretion are required.

Qualifications

• Bachelor’s degree required; Master’s degree a plus.
• Minimum five years of experience as an Executive Assistant.

Responsibilities

• Provide essential administrative support to the executive director, including scheduling, correspondence, meetings, and documentation.
• Prepare reports and presentations as required.
• Organize board meetings, prepare agendas and supporting documents, and facilitate information exchange.

Skills

Communication

Organization

Multitasking

MS Office

Education

Bachelor's degree

Master's degree preferred

Tools

Microsoft Office

Job description

The Executive Assistant will provide essential administrative and organizational support to the executive director, contributing to the efficient operation of the organization.

Main Responsibilities:

Administrative Support

• Provide necessary administrative support to the executive director.
• Manage schedules, correspondence, meetings, and documentation related to executive management.
• Prepare reports and presentations as required.

Support for the Board of Directors and Committees

• Organize meetings for the Board of Directors and its committees, including preparing agendas and supporting documents.
• Facilitate communication and ensure timely information exchange.
• Maintain records of decisions and actions taken by the board and committees.

Coordination and Communication

• Facilitate communication between the executive management and board members, employees, and external stakeholders.
• Coordinate official visits and meetings.
• Monitor assigned tasks and deadlines, ensuring timely completion.

Document and Record Management

• Maintain and organize administrative records and documents securely and efficiently.
• Ensure compliance with organizational policies and procedures.
• Handle confidential information with discretion.

Essential Qualifications:

• Bachelor’s degree; a Master’s degree is a plus.
• Minimum of five years of experience in an executive assistant role.
• Excellent communication skills in both Arabic and English.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office applications.

Skills

Job Requirements:

• Bachelor’s degree; a Master’s degree is an advantage.
• Minimum five years of experience as an Executive Assistant.
• Excellent verbal and written communication skills in Arabic and English.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office applications.