Administrative Assistant

Client of Eram Talent; Jeddah; On-site; SAR 78,000 - 123,000; Full time

Job summary

Client of Eram Talent is seeking an experienced Administrative Executive Support Coordinator to provide comprehensive administrative and coordination support to senior leadership and the assigned department. The role includes calendar and meeting management, documentation, and handling confidential information.

The successful candidate will be highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a professional environment.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 3–5 years of administrative/support experience.
• Experience supporting senior management and coordinating with multiple departments.
• Strong English communication; Arabic is an advantage.

Responsibilities

• Provide administrative and coordination support to department head.
• Manage calendars, meetings, appointments, correspondence, and travel.
• Prepare agendas, take minutes, track actions and follow up on deliverables.
• Coordinate with department heads and stakeholders to meet needs on time.
• Prepare reports, presentations, updates and other documents for management.
• Support departmental events and special assignments.

Skills

English communication

Discretion & confidentiality

Multitasking

Proactive problem-solving

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Digital collaboration tools

Job description

We are looking for an experienced Administrative Executive Support Coordinator to provide comprehensive administrative and coordination support to senior leadership and the assigned department The role will involve calendar and meeting management documentation stakeholder coordination reporting event support follow-up of key actions and handling confidential information The successful candidate should be highly organized proactive detail-oriented and able to manage multiple priorities in a professional environment

Key Responsibilities

Provide administrative and coordination support to the department head and assigned function Manage calendars meetings appointments correspondence documentation and business travel arrangements Coordinate meetings including preparing agendas and materials recording minutes tracking actions and following up on deliverables Coordinate with department heads internal teams and stakeholders to ensure administrative and operational requirements are completed on time Prepare and consolidate reports presentations updates correspondence and other documents for management Track key actions deadlines requests and deliverables and follow up proactively Support departmental events workshops visits meetings and other activities including logistical arrangements Provide administrative support to the Executive Office during high-priority activities and special assignments Maintain accurate records and documentation while ensuring confidentiality of sensitive information Support process improvement initiatives to enhance administrative efficiency and service delivery Assist with special projects and cross-functional activities as assigned

Qualifications

Bachelor s degree in Business Administration, Management, Office Administration, or a related field .3 5 years of relevant experience in administrative support, executive support, office administration, or coordination.Experience supporting senior management or department heads is preferred.Experience coordinating with multiple departments and stakeholders.Experience supporting projects, events, meetings, or cross-functional initiatives.Excellent written and verbal English communication skills .Arabic language skills are an advantage.Strong proficiency in Microsoft Office and other digital collaboration/productivity tools.Strong organizational, planning, and time-management skills.High attention to detail and accuracy.Ability to handle confidential information with discretion and professional judgment.Proactive approach with strong problem-solving and follow-up skills.Ability to manage multiple priorities and work effectively under changing requirements.