Executive Assistant

Wisayah Investment Company; Dhahran Compound; On-site; SAR 180,000 - 240,000; Full time

Job summary

Wisayah Global Investment Company is seeking an organized Executive Assistant to provide dedicated support to senior executives. You will manage calendars, coordinate travel, prepare materials, and act as a liaison with stakeholders, ensuring confidentiality and high professionalism.

The ideal candidate has 5+ years of experience in executive support, strong English communication, and advanced MS Office skills, with a proactive approach to handling multiple priorities in a fast-paced environment.

Qualifications

• Minimum of 5 years of experience as an Executive Assistant or similar senior administrative support role.
• Experience supporting C-level executives or senior leadership teams is highly preferred.

Responsibilities

• Manage complex executive calendars, appointments, and scheduling priorities.
• Coordinate meetings, including agenda preparation, logistics, and follow-up actions.
• Act as primary point of contact between executives and internal/external stakeholders.
• Monitor and manage executive communications and requests professionally and promptly.
• Arrange domestic and international travel, accommodation, transportation, and itineraries.
• Prepare presentations, reports, briefing materials, and executive correspondence.
• Attend meetings, record minutes, track actions, and ensure timely follow-up.
• Maintain corporate calendars including major events, holidays, conferences, and leadership engagements.
• Organize confidential records and filing systems; support executives in managing priorities and deadlines.
• Build and maintain relationships with vendors, partners, and service providers.
• Contribute to process improvements to enhance efficiency and organizational effectiveness.

Skills

Organizational skills

Time-management

Verbal and written communication (EN)

Professionalism & discretion

MS Office proficiency

Prioritization

Attention to detail

Stakeholder management

Proactive mindset

Education

Associate's diploma or Bachelor's in Business Administration/Management/Secretarial Studies

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

Job description

Wisayah Global Investment Company is seeking a highly organized, proactive, and professional Executive Assistant to provide dedicated support to senior executives. This role is critical in enabling leadership effectiveness through seamless coordination of schedules, meetings, travel arrangements, communications, and key administrative activities.

The ideal candidate is detail-oriented, resourceful, discreet, and capable of managing multiple priorities in a fast-paced environment. You will serve as a trusted partner to executives, ensuring efficient day-to-day operations while maintaining the highest standards of professionalism and confidentiality.

Responsibilities

• Manage complex executive calendars, appointments, and scheduling priorities.
• Coordinate internal and external meetings, including agenda preparation, logistics, and follow-up actions.
• Act as the primary point of contact between executives and internal/external stakeholders.
• Monitor and manage executive communications, correspondence, and requests in a professional and timely manner.
• Arrange domestic and international travel, accommodation, transportation, and related itineraries.
• Prepare high-quality presentations, reports, briefing materials, and executive correspondence.
• Attend meetings, record minutes, track action items, and ensure timely follow-up.
• Maintain corporate calendars, including major events, holidays, conferences, and leadership engagements.
• Organize and maintain confidential records, documents, and filing systems.
• Support executives in managing priorities, deadlines, and key business commitments.
• Build and maintain strong working relationships with vendors, partners, and service providers.
• Contribute to process improvements that enhance efficiency and organizational effectiveness.

Qualifications & Experience

• Associate's degree, Diploma, or Bachelor's degree in Business Administration, Management, Secretarial Studies, or a related field.
• Minimum of 5 years of experience as an Executive Assistant, Executive Secretary, or in a similar senior administrative support role.
• Experience in supporting C-level executives or senior leadership teams is highly preferred.

Required Skills

• Exceptional organizational and time-management skills.
• Strong verbal and written communication abilities in English.
• High level of professionalism, discretion, and confidentiality.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams).
• Ability to prioritize competing demands and work effectively under pressure.
• Strong attention to detail and problem-solving skills.
• Excellent stakeholder management and interpersonal skills.
• Proactive mindset with the ability to anticipate needs and take initiative.