Executive Administrative Assistant — Calendar & Project Support

AECOM Middle East Ltd; Riyadh; On-site; SAR 78,000 - 134,000; Full time

Benefits offered by this job

Health coverage

Disability insurance

Paid leave

Well-being resources

Employee assistance programs

Job summary

AECOM is seeking an Administrative Assistant - Office Support in Riyadh, Saudi Arabia, to support calendars, correspondence, records, and expense processes across a fast-paced environment.

The role emphasizes organization, attention to detail, and professional communication with internal teams and external contacts. Proficiency in Microsoft Office and SharePoint/Teams is preferred, with strong English writing and multitasking capabilities.

Qualifications

• Bachelor's degree required.
• Minimum five years of relevant administrative experience.
• Proficiency with Microsoft Word, Excel, Outlook and PowerPoint.

Responsibilities

• Manage executive and team calendars.
• Schedule meetings and coordinate room reservations.
• Prepare meeting agendas and supporting materials.
• Organize virtual meetings and related technical arrangements.
• Take meeting notes and prepare follow-up documentation.
• Process correspondence, emails and shared mailboxes.
• Categorize communications and support timely responses.
• Maintain organized filing systems (digital and physical).
• Ensure records comply with company policies and procedures.
• Process expense reports and track approval status.
• Coordinate expense matters with Accounts Payable.
• Monitor payment progress and resolve administrative issues.
• Communicate with vendors and internal departments.
• Track invoices and follow up on purchase orders.
• Prepare reports, spreadsheets and organizational documents.
• Maintain accuracy and confidentiality of records.
• Support special projects and internal initiatives.
• Respond to inquiries from stakeholders.
• Anticipate routine administrative needs and provide timely support.

Skills

Executive calendar management

Meeting coordination

Email management

Document filing

Records administration

Expense-report processing

Accounts Payable coordination

Invoice tracking

Purchase order follow-up

Vendor communication

Microsoft Office

Education

Bachelor's degree

Tools

SharePoint

Microsoft Teams

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

AECOM is seeking an Administrative Assistant - Office Support in Riyadh, Saudi Arabia, to support calendars, correspondence, records, and expense processes across a fast-paced environment.

The role emphasizes organization, attention to detail, and professional communication with internal teams and external contacts. Proficiency in Microsoft Office and SharePoint/Teams is preferred, with strong English writing and multitasking capabilities.