Front Desk Receptionist - Office Administration

AECOM Middle East Ltd; Riyadh; On-site; SAR 56,000 - 89,000; Full time

Job summary

AECOM is seeking a Front Desk Receptionist - Office Administration in Riyadh, Saudi Arabia. The role focuses on professional front-of-house support, visitor management, and daily administrative tasks to maintain an efficient office environment.

The ideal candidate has prior reception or administrative experience, strong English communication, and proficiency with Microsoft Office. This position offers full-time hours in a professional services setting within a large, international organization.

Qualifications

• Strong English communication skills required.
• Experience in reception or administrative roles preferred.
• Proficient in Microsoft Office and general computer literacy.

Responsibilities

• Greet clients and visitors in a courteous manner.
• Manage front desk operations and maintain organized reception area.
• Answer calls, screen inquiries, and route messages.
• Register visitors, issue badges, and manage access procedures.
• Coordinate meeting room bookings and prepare rooms for events.
• Handle mail, couriers, and internal mail distribution.
• Maintain reception logs and confidential records.
• Provide general administrative support and data entry as needed.
• Ensure health, safety, security, and access procedures are followed.

Skills

Front desk reception

Visitor management

Office administration

Telephone handling

Call screening

Meeting room coordination

Visitor registration

Data entry

Microsoft Office

Records management

Job description

Front Desk Receptionist - Office Administration

Job Snapshot

Role: Front Desk Receptionist - Office Administration

Location: Riyadh, Saudi Arabia

Industry: Professional Services

Function: Front Desk-Reception

Experience: Previous reception or administrative experience preferred

Job Type: Full-time

Position Overview Front Desk Receptionist - Office Administration in Riyadh, Saudi Arabia is a Professional Services opportunity with AECOM for an organized and service-focused professional responsible for reception, visitor management, meeting coordination, correspondence, and daily administrative support. As the first point of contact for clients, employees, contractors, and service providers, the role helps maintain an efficient, secure, and professional office environment while supporting smooth front-of-house operations.

Job Details

Country: Saudi Arabia

City: Riyadh

Industry: Professional Services

Function: Front Desk-Reception

Salary: 5000-8000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.

Gender: Any

Candidate Nationality: Any

Job Type: Full-time

Role Context

The Front Desk Receptionist provides the first direct interaction many visitors and clients have with the Riyadh office, making professional communication, organization, and responsiveness central to the position. Beyond reception coverage, the role connects employees, visitors, security, facilities, couriers, and administrative support functions. Accurate visitor records, well-managed meeting arrangements, timely correspondence handling, and disciplined access procedures contribute to both office efficiency and workplace security. The position is suited to someone who can maintain a welcoming front-of-house presence while managing multiple administrative priorities with discretion and attention to detail.

Key Responsibilities

• Welcome clients, visitors, contractors, employees, and service providers in a courteous and professional manner.
• Manage daily reception operations and maintain an organized front desk and visitor-facing environment.
• Answer incoming telephone calls, screen inquiries, take accurate messages, and route calls to appropriate contacts.
• Register visitors and manage applicable access procedures, visitor badges, and employee notifications.
• Coordinate meeting room reservations and help prepare rooms for scheduled meetings and business activities.
• Respond to general inquiries and direct employees or visitors to the correct department, meeting room, or contact.
• Receive incoming mail, documents, courier packages, and other correspondence and arrange timely internal distribution.
• Organize courier collections and outgoing deliveries while maintaining appropriate tracking records.
• Work closely with security teams regarding visitor access and front-of-house requirements.
• Coordinate with facilities and administration personnel when visitors, meetings, or office activities require additional support.
• Maintain accurate reception logs, visitor records, courier information, and related documentation.
• Assist with filing, scanning, printing, document preparation, data entry, and routine administrative activities.
• Monitor reception stationery and operational supplies and arrange replenishment through the appropriate internal process.
• Provide practical support for office meetings, employee activities, and internal events when required.
• Handle employee, client, visitor, and business information with appropriate confidentiality.
• Follow established workplace health and safety, security access control, and administrative procedures.
• Maintain composure and service quality when managing simultaneous visitors, calls, deliveries, and employee requests.
• Carry out additional reception and office administration responsibilities assigned by management.

Ideal Profile

The successful candidate should have strong English communication skills and be comfortable interacting professionally with employees, clients, contractors, visitors, and external service providers. A courteous manner and polished professional presence are important because the position represents the organization at the reception desk. Candidates should demonstrate strong organizational and time management skills with the ability to prioritize telephone calls, visitors, meeting requirements, deliveries, and administrative tasks in a busy office setting. General computer literacy and proficiency with Microsoft Office applications are required. Experience with visitor management, meeting room booking, office administration, courier coordination, or digital record systems would be useful. Discretion is essential when handling visitor details, internal correspondence, employee information, and other confidential business records.

Skills Set

• Front desk reception
• Visitor management
• Office administration
• Telephone handling
• Call screening
• Meeting room coordination
• Visitor registration
• Access coordination
• Reception records
• Mail distribution
• Courier coordination
• Document handling
• Filing
• Scanning
• Printing
• Data entry
• Microsoft Office
• Administrative support
• Facilities coordination
• Security coordination
• Office event support
• Records management
• Business communication
• Confidential information handling
• Time management
• Front-of-house operations

Why Join Us

Riyadh 's expanding infrastructure and professional services market creates a dynamic working environment for administrative professionals supporting large multidisciplinary organizations. This role provides broad exposure to office operations, client interaction, facilities coordination, security procedures, and administrative processes within an international project-focused business. Working at the center of daily office activity also provides opportunities to strengthen communication, coordination, and administrative capabilities that can support future progression into office administration, executive support, facilities coordination, and broader business support positions.

About the Company

AECOM is a global infrastructure consulting firm providing planning, design, engineering, program management, and construction management services across transportation, buildings, water, environment, and energy. Its multidisciplinary teams support major public and private sector projects worldwide, including complex infrastructure and development programmes across Saudi Arabia.