Administrative Assistant - Office Support

AECOM Middle East Ltd; Riyadh; On-site; SAR 78,000 - 134,000; Full time

Benefits offered by this job

Health coverage

Disability insurance

Paid leave

Well-being resources

Employee assistance programs

Job summary

AECOM is seeking an Administrative Assistant - Office Support in Riyadh, Saudi Arabia, to support calendars, correspondence, records, and expense processes across a fast-paced environment.

The role emphasizes organization, attention to detail, and professional communication with internal teams and external contacts. Proficiency in Microsoft Office and SharePoint/Teams is preferred, with strong English writing and multitasking capabilities.

Qualifications

• Bachelor's degree required.
• Minimum five years of relevant administrative experience.
• Proficiency with Microsoft Word, Excel, Outlook and PowerPoint.

Responsibilities

• Manage executive and team calendars.
• Schedule meetings and coordinate room reservations.
• Prepare meeting agendas and supporting materials.
• Organize virtual meetings and related technical arrangements.
• Take meeting notes and prepare follow-up documentation.
• Process correspondence, emails and shared mailboxes.
• Categorize communications and support timely responses.
• Maintain organized filing systems (digital and physical).
• Ensure records comply with company policies and procedures.
• Process expense reports and track approval status.
• Coordinate expense matters with Accounts Payable.
• Monitor payment progress and resolve administrative issues.
• Communicate with vendors and internal departments.
• Track invoices and follow up on purchase orders.
• Prepare reports, spreadsheets and organizational documents.
• Maintain accuracy and confidentiality of records.
• Support special projects and internal initiatives.
• Respond to inquiries from stakeholders.
• Anticipate routine administrative needs and provide timely support.

Skills

Executive calendar management

Meeting coordination

Email management

Document filing

Records administration

Expense-report processing

Accounts Payable coordination

Invoice tracking

Purchase order follow-up

Vendor communication

Microsoft Office

Education

Bachelor's degree

Tools

SharePoint

Microsoft Teams

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

Administrative Assistant - Office Support Job Snapshot Role: Administrative Assistant - Office Support Location: Riyadh, Saudi Arabia Industry: Civil Engineering Function: Administrative Support Experience: Minimum 5 years Job Type: Full-time

The Administrative Assistant - Office Support opportunity in Riyadh, Saudi Arabia, is a Civil Engineering support role helping AECOM teams maintain efficient daily operations. AECOM is hiring an organized professional to manage calendars, correspondence, records, expenses, vendor coordination and meeting logistics within a fast-paced professional environment.

Country: Saudi Arabia City: Riyadh Industry: Civil Engineering Function: Administrative Support Salary: SAR 7000-12000 per month Estimated salary range based on similar jobs in Riyadh; please confirm the final offer with the employer. Gender: Any Candidate Nationality: Any Job Type: Full-time

Role Context

The Administrative Assistant will provide reliable coordination and documentation support to executives, teams and project stakeholders. The role requires careful management of competing priorities, confidential information and internal processes while maintaining responsive communication with employees, vendors and external contacts.

Key Responsibilities

• Manage executive and team calendars.
• Schedule meetings and coordinate room reservations.
• Prepare meeting agendas and supporting materials.
• Organize virtual meetings and related technical arrangements.
• Take meeting notes and prepare follow-up documentation.
• Process correspondence, emails and shared mailboxes.
• Categorize communications and support timely responses.
• Maintain organized digital and physical filing systems.
• Ensure records comply with company policies and procedures.
• Process expense reports and track approval status.
• Coordinate expense matters with Accounts Payable.
• Monitor payment progress and resolve administrative issues.
• Communicate with vendors and internal departments.
• Track invoices and follow up on purchase orders.
• Prepare reports, spreadsheets and organizational documents.
• Maintain accuracy and clarity across administrative records.
• Support special projects and internal initiatives.
• Respond to inquiries from internal and external stakeholders.
• Anticipate routine administrative needs and provide timely support.
• Maintain confidentiality when handling sensitive information.
• Assist with data entry and database maintenance.
• Support project coordination and basic budget tracking.
• Adapt administrative priorities to changing business requirements.
• Contribute to continuous improvement of office processes.

Ideal Profile

• Bachelor 's degree.
• Minimum five years of relevant administrative experience.
• Proficiency with Microsoft Word, Excel, Outlook and PowerPoint.
• Strong organizational and time-management abilities.
• Ability to prioritize multiple assignments and deadlines.
• Excellent written and verbal English communication skills.
• Demonstrated accuracy and attention to detail.
• Experience working in a fast-paced professional environment.
• Understanding of administrative support and vendor coordination.
• Ability to follow organizational policies and procedures.
• Experience with SharePoint or Microsoft Teams is preferred.
• Familiarity with calendar and scheduling tools.
• Expense-management or Accounts Payable coordination experience is advantageous.
• Knowledge of project coordination and budget tracking is beneficial.
• Experience with data entry and database management.
• Ability to create clear presentations using Microsoft Office.
• Corporate or professional-services experience is preferred.
• Strong customer-service and interpersonal capabilities.
• Discretion when managing confidential information.
• Flexible, collaborative and solution-focused approach.

Skills Set

• Executive calendar management
• Meeting coordination
• Email and correspondence management
• Document filing
• Records administration
• Expense-report processing
• Accounts Payable coordination
• Invoice tracking
• Purchase order follow-up
• Vendor communication
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• SharePoint
• Microsoft Teams
• Report preparation
• Data entry
• Database management
• Project coordination
• Budget tracking
• Meeting documentation
• Confidential information handling
• Stakeholder support

Why Join Us

AECOM offers the opportunity to support multidisciplinary professionals working on meaningful infrastructure and development projects. The role provides exposure to varied business operations, collaborative teams and structured professional-development resources. Depending on employment status and applicable policies, benefits may include health coverage, disability insurance, paid leave, well-being resources, employee assistance programs, recognition awards and retirement-related benefits.

About the Company

AECOM is a global infrastructure consulting firm providing advisory, planning, design, engineering, program management and construction management services. Its multidisciplinary teams support public- and private-sector clients across transportation, water, environment, energy and buildings. With more than 50000 professionals worldwide, AECOM creates sustainable and resilient solutions that improve communities and deliver long-term value.