Administrative Assistant (Saudi Arabia)

Eram Talent; Saudi Arabia; On-site; SAR 60,000 - 85,000; Full time

Job summary

Eram Talent in Saudi Arabia seeks an experienced Administrative / Executive Support Coordinator to provide comprehensive support to senior leadership. You will manage calendars, prepare reports, coordinate meetings, and handle confidential information.

This role requires high organization and the ability to juggle multiple priorities in a professional environment. The successful candidate will work closely with the Executive Office, ensuring accurate documentation and timely delivery of actions,

Qualifications

• Advanced calendar and meeting management skills.
• Ability to handle confidential information professionally.
• Strong organizational and multitasking abilities.
• Proactive with excellent attention to detail.

Responsibilities

• Provide administrative and coordination support to the department head.
• Manage calendars, meetings, travel, and correspondence.
• Prepare agendas, minutes, and tracking of actions.
• Coordinate with stakeholders to ensure timely requirements.
• Prepare reports and presentations for management.
• Support departmental events and special activities.
• Maintain records and ensure confidentiality.
• Assist with process improvements and cross-functional tasks.

Job description

We are looking for an experienced Administrative / Executive Support Coordinator to provide comprehensive administrative and coordination support to senior leadership and the assigned department. The role will involve calendar and meeting management, documentation, stakeholder coordination, reporting, event support, follow-up of key actions, and handling confidential information. The successful candidate should be highly organized, proactive, detail-oriented, and able to manage multiple priorities in a professional environment.

Key Responsibilities

• Provide administrative and coordination support to the department head and assigned function.
• Manage calendars, meetings, appointments, correspondence, documentation, and business travel arrangements.
• Coordinate meetings, including preparing agendas and materials, recording minutes, tracking actions, and following up on deliverables.
• Coordinate with department heads, internal teams, and stakeholders to ensure administrative and operational requirements are completed on time.
• Prepare and consolidate reports, presentations, updates, correspondence, and other documents for management.
• Track key actions, deadlines, requests, and deliverables and follow up proactively.
• Support departmental events, workshops, visits, meetings, and other activities, including logistical arrangements.
• Provide administrative support to the Executive Office during high-priority activities and special assignments.
• Maintain accurate records and documentation while ensuring confidentiality of sensitive information.
• Support process improvement initiatives to enhance administrative efficiency and service delivery.
• Assist with special projects and cross-functional activities as assigned.