Senior Project Coordinator - Document Control

Parsons; Tabuk; On-site; SAR 200,880 - 312,480; Full time

Job summary

Parsons Corporation in Tabuk, Saudi Arabia, is seeking an experienced Senior Project Coordinator to establish consistent document‑control standards and protect critical project information across a multi‑billion‑dollar program.

The role focuses on governance, EDMS deployment, and collaboration with engineering, procurement, legal, and construction teams to ensure timely submittals, revision control, and secure access.

Qualifications

• Bachelor’s degree in Business Administration, Information Management, Engineering, or related discipline.
• High school diploma may be considered with substantial relevant experience.
• Minimum 10 years of progressive experience in project coordination and document control.
• Experience leading multinational document‑control teams on major construction/infrastructure programs.

Responsibilities

• Establish and maintain document‑control policies, procedures, workflows, and governance standards across the program.
• Develop document numbering structures, metadata requirements, and filing taxonomies.
• Enforce standard operating procedures for Parsons teams, consultants, contractors, and subcontractors.
• Oversee the deployment, configuration, and audit of the Enterprise Document Management System.
• Manage drawings, technical submissions, correspondence, contracts, and closeout documentation.
• Coordinate with engineering, procurement, legal, and construction teams to improve information flow.

Skills

Document control

Records management

EDMS

Aconex

ProjectWise

PMWeb

Engineering drawings

Metadata management

Revision control

Contract documentation

Access control

Team leadership

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Information Management

Bachelor’s degree in Engineering

High school diploma (considered with experience)

Tools

Aconex

ProjectWise

PMWeb

Job description

Senior Project Coordinator – Document Control

Location: Tabuk, Saudi Arabia

Industry: Construction

Function: Filing‑Records Management

Experience: Minimum 10 years

Job Type: Full‑time

Salary: 18,000–28,000 SAR per month (final offer to be confirmed with employer)

Parsons Corporation is hiring an experienced coordinator to establish consistent document‑control standards, strengthen data integrity, and maintain secure access to critical project information across a multi‑billion‑dollar infrastructure program.

Key Responsibilities

• Establish and maintain document‑control policies, procedures, workflows, and governance standards across the program.
• Develop document numbering structures, classification systems, metadata requirements, and filing taxonomies.
• Enforce standard operating procedures for Parsons teams, consultants, contractors, and subcontractors.
• Oversee the deployment, configuration, administration, and continuous improvement of the Enterprise Document Management System.
• Manage engineering drawings, technical submissions, correspondence, contracts, commercial records, legal files, and closeout documentation.
• Ensure that all documents are registered, reviewed, distributed, revised, archived, and retained according to approved procedures.
• Monitor metadata accuracy, revision status, document ownership, review cycles, and approval workflows.
• Maintain strict access controls for confidential, restricted, commercial, contractual, and legally sensitive project information.
• Protect project data in accordance with client requirements, Parsons policies, and applicable data‑privacy standards.
• Lead and supervise document controllers supporting multiple infrastructure packages and project disciplines.
• Allocate workloads, set performance expectations, review output quality, and resolve document‑processing backlogs.
• Conduct routine quality audits to identify indexing errors, duplicate records, missing revisions, incomplete metadata, and filing inconsistencies.
• Coordinate with engineering, procurement, commercial, legal, construction, and project‑controls teams to improve information flow.
• Track engineering submittals, requests for information, technical reviews, approvals, transmittals, and contract deliverables.
• Produce document‑status reports, turnaround‑time analysis, overdue‑action summaries, and workflow performance dashboards.
• Identify bottlenecks affecting technical reviews, contractor submissions, approvals, and construction information release.
• Support project handover by ensuring that final records, as‑built drawings, operating manuals, warranties, and closeout files are complete.
• Provide EDMS training, procedural guidance, and compliance support to project personnel and contractors.
• Maintain a reliable audit trail for document revisions, approvals, transmittals, downloads, and access permissions.
• Escalate significant information‑management risks, security breaches, and repeated compliance failures to project leadership.

Ideal Profile

• Bachelor’s degree in Business Administration, Information Management, Engineering, or a related discipline.
• High school diploma may be considered when supported by substantial relevant experience.
• Minimum 10 years of progressive experience in project coordination, document control, and records management.
• Demonstrated leadership experience on major construction, infrastructure, or mega‑project programs.
• Advanced proficiency with EDMS platforms such as Aconex, ProjectWise, PMWeb, or comparable systems.
• Strong understanding of engineering drawings, design stages, technical submittals, and construction documentation.
• Experience managing document workflows from design development through procurement, construction, commissioning, and closeout.
• Detailed knowledge of revision control, document numbering, metadata standards, records retention, and audit requirements.
• Ability to manage sensitive commercial, contractual, technical, and legal information with strict confidentiality.
• Strong leadership skills for directing multinational document‑control teams and contractor personnel.
• Exceptional organizational ability with consistent attention to accuracy, detail, and traceability.
• Excellent written and verbal English communication skills.
• Ability to work under demanding program schedules while maintaining rigid compliance standards.
• Willingness to relocate to and work full‑time in the Tabuk region.
• Previous Saudi Arabian giga‑project experience is highly desirable.
• Exposure to NEOM, Trojena, Oxagon, or Red Sea Global would be advantageous.

Essential Skills

• Document control
• Records management
• Information management
• Enterprise Document Management System
• Aconex
• ProjectWise
• PMWeb
• Engineering document control
• Technical submittals
• Drawing registers
• Document numbering
• Metadata management
• Revision control
• Records retention
• Access control
• Data confidentiality
• Workflow administration
• Engineering transmittals
• Contract documentation
• Commercial records
• Legal records
• Closeout documentation
• Quality auditing
• Performance reporting
• Team leadership
• Contractor coordination
• Infrastructure projects
• Giga‑project information management

Why Join Us

This position offers the opportunity to shape the information‑management framework of a major infrastructure program in Tabuk. The successful candidate will establish systems that directly influence design coordination, contractual compliance, construction progress, data security, and final project handover. The role provides exposure to complex engineering packages, advanced digital document platforms, senior project leadership, and multinational delivery teams, and offers strong long‑term career value as Saudi Arabia continues to invest in large‑scale infrastructure and Vision2030 development programmes.

About the Company

Parsons Corporation delivers engineering, program management, construction management, and technical services for major infrastructure and urban development programmes. Its Saudi Arabian operations support complex projects through disciplined information management, digital delivery systems, multidisciplinary expertise, and rigorous project governance.