Document Control Lead - Information Management

Parsons; Riyadh; On-site; SAR 180,000 - 240,000; Full time

Job summary

Parsons in Riyadh, Saudi Arabia, seeks an experienced Document Control Lead to manage project information management across engineering, procurement, construction, and adjacent teams. You will establish and run robust document control systems, ensuring timely submittals, accurate metadata, and compliant archiving throughout the project lifecycle.

The role requires 8 years of relevant experience, deep knowledge of document control procedures, and proven leadership on large-scale infrastructure

Qualifications

• Bachelor's degree in a related discipline.
• 8 years of document control or information management experience.
• Experience leading document control on major airport, infrastructure, or large projects.
• Strong familiarity with EDMS and BIM/CDE workflows.
• Ability to coordinate with multidisciplinary teams and stakeholders.

Responsibilities

• Lead and manage the project Document Control function and information management activities.
• Establish and maintain the Project Document Control Procedure and workflows.
• Develop and administer the Document Management System and registers.
• Ensure documents are registered, classified, controlled, distributed, retained, and archived.
• Manage document numbering, naming conventions, revision control, status codes, and metadata requirements.
• Coordinate with Engineering, Construction, Quality, Planning, Commercial, Procurement, and Commissioning teams.
• Process incoming and outgoing project documentation within required timelines.
• Monitor submission and review cycles, escalate delays when needed.
• Maintain Master Document Register and dashboards for KPIs and status reports.
• Support handover, closeout, and project close documentation.

Skills

Document Control

Information Management

BIM & CDE

Cross-functional Coordination

Leadership

Education

Bachelor's degree in related field

Tools

Aconex

ProjectWise

SharePoint

EDMS

Job description

Document Control Lead - Information Management Job Snapshot

Role: Document Control Lead

Location: Riyadh, Saudi Arabia

Industry: Construction

Function: Document Control

Experience: 8 years of relevant experience

Job Type: Full Time

Position Overview

Parsons is seeking an experienced Document Control Lead to join its team in Riyadh, Saudi Arabia. This Saudi National opportunity will lead the project document control and information management function, establishing reliable systems for controlling, distributing, tracking, reviewing, archiving, and retrieving project information throughout the project lifecycle. The role requires extensive coordination across Engineering, Procurement, Construction, Quality, HSE, Commercial, Planning, Commissioning, contractors, consultants, clients, and digital delivery teams.

Job Details

Country: Saudi Arabia

City: Riyadh

Industry: Construction

Function: Document Control

Salary: Not disclosed

Gender: No Preference

Candidate Nationality: Saudi National

Job Type: Full Time

Work Arrangement: On-site

What You 'll Be Doing

• Lead and manage the project Document Control function and associated information management activities.
• Establish, implement, and maintain the Project Document Control Procedure and supporting workflows.
• Develop and administer the project Document Management System and associated registers.
• Ensure project documents are correctly registered, classified, controlled, distributed, retained, and archived.
• Manage document numbering, naming conventions, revision control, status codes, and metadata requirements.
• Establish and maintain Document Control, Drawing, Transmittal, Submittal, RFI, and Technical Query registers.
• Process incoming and outgoing project documentation accurately and within required timelines.
• Manage document workflows involving the Client, Consultant, Contractor, design teams, and Project Management.
• Check documentation for completeness, formatting, numbering, revision status, and required metadata before formal submission.
• Control document distribution so approved information reaches authorized recipients and relevant project stakeholders.
• Maintain effective control of approved, superseded, obsolete, and as-built documentation.
• Ensure superseded information is identified, withdrawn from active use, and appropriately archived.

Technical Submittals and Review Workflows

Manage the submission and review process for drawings, specifications, calculations, reports, method statements, material submittals, Inspection and Test Plans, RFIs, technical submissions, and other controlled project records.

Track review cycles and ensure comments, responses, approvals, and document status changes are properly recorded.

Monitor overdue submissions, reviews, approvals, and responses, escalating delays to the appropriate project teams when necessary.

Maintain accurate status information covering Submitted, Under Review, Approved, Approved with Comments, Rejected, Superseded, and As-Built documentation.

Multidisciplinary Document Coordination

• Coordinate with Engineering, Construction, Quality, Planning, Commercial, Procurement, and Commissioning teams to maintain timely document submissions.
• Manage formal transmittals and maintain complete records of project information exchanges.
• Coordinate electronic and hard-copy document distribution where required.
• Maintain accessible and traceable archives for long-term project record retention.
• Ensure document control processes comply with contractual, client, project, and information management requirements.
• Support project Information Management and Document Management standards.
• Coordinate controlled correspondence, including RFIs, Technical Queries, Site Instructions, and Design Changes.
• Ensure correspondence is correctly logged, referenced, distributed, and archived.
• Work with Commercial and Contracts teams on documentation supporting claims, variations, notices, and contractual correspondence.
• Support Planning and Project Controls teams with documentation required for progress reporting and project records.

BIM, CDE and Digital Information Management

Coordinate with BIM and Digital Engineering teams regarding model and information exchange requirements.

Support the controlled management of BIM models, drawings, technical data, and other digital project information where applicable.

Maintain document control requirements associated with BIM and Common Data Environment workflows and support digital document management and workflow automation initiatives.

Systems may include Aconex, ProjectWise, SharePoint, EDMS, and CDE platforms.

Reporting, Audits and Compliance

• Maintain a comprehensive and current Master Document Register.
• Monitor document control performance and prepare regular status reports.
• Develop dashboards and KPIs covering submissions, approvals, overdue documents, turnaround times, and outstanding actions.
• Conduct periodic audits of document control systems and project records.
• Support internal, client, consultant, and third-party audits by providing accurate and traceable documentation.
• Ensure project records remain complete and suitable for contractual and legal purposes.
• Identify process gaps and implement improvements that strengthen document accuracy, traceability, and workflow efficiency.

Handover and Project Closeout

Manage document control requirements for commissioning, handover, and project closeout.

Coordinate the submission and tracking of final as-built drawings, operation and maintenance manuals, test reports, warranties, certificates, and handover dossiers.

Establish document closeout requirements and monitor completion of required project records before final handover.

Team Leadership

• Train and guide Document Controllers and project personnel on procedures and document management systems.
• Allocate workloads across the Document Control team and monitor performance.
• Review document control deliverables before formal issuance where required.
• Establish consistent document control practices across contractors, consultants, and individual project packages.
• Mentor team members and promote consistent application of project information management requirements.

What Required Skills You 'll Bring

• Bachelor 's degree or diploma in Business Administration, Information Management, Engineering, Construction Management, or a related discipline.
• 8 years of relevant experience in document control, information management, or project administration.
• Proven experience leading document control activities on major airport, infrastructure, construction, engineering, or large-scale development projects.
• Experience working with multidisciplinary project teams, contractors, consultants, and clients.
• Experience managing large volumes of technical and project documentation.
• Strong understanding of document control procedures, workflows, revision management, and document traceability.

Document Control and Technical Skills

• Document Control Management
• Document Management Systems and EDMS
• Master Document Register management
• Drawing Register management
• Document numbering and classification
• Revision and status control
• Transmittal management
• Technical submittal management
• RFI and Technical Query tracking
• Correspondence management
• Document review and approval workflows
• Contractor and consultant document control
• Engineering document management
• BIM and CDE information management
• As-built documentation
• Handover and closeout documentation
• Document archiving and retrieval
• Audit and compliance
• Microsoft Office and Advanced Excel
• Aconex
• ProjectWise
• SharePoint
• EDMS and CDE platforms
• Power BI and dashboard reporting

Preferred Certifications

• Certified Document Controller or Information Management certification is advantageous.
• ISO 9001 awareness or Internal Auditor certification is preferred.
• ISO 19650 training or certification is highly desirable for BIM and information management environments.
• Aconex, ProjectWise, SharePoint, or EDMS training is advantageous.
• PMP or other project management training is advantageous.

What Desired Skills You 'LL Bring

• Strong leadership and team coordination capability.
• Excellent organizational and time-management skills.
• Exceptional attention to document accuracy and detail.
• Strong understanding of document confidentiality, traceability, and information integrity.
• Excellent communication and stakeholder management skills.
• Ability to manage high volumes of project documentation under demanding deadlines.
• Strong follow-up and multidisciplinary coordination skills.
• Proactive approach to identifying document control issues and overdue actions.
• Ability to establish and enforce consistent document control standards.
• Strong problem-solving and process improvement capability.Ability to work effectively with multidisciplinary teams and external stakeholders.
• Strong mentoring and team development skills.
• High level of professionalism and accountability.

About Parsons

Parsons provides opportunities to contribute to complex infrastructure, construction, and development projects while working with multidisciplinary teams and digital project systems. The company emphasizes innovation, employee wellbeing, professional growth, inclusion, and equal employment opportunity across job levels.