Document Controller (OpenText Experience)

HILL INTERNATIONAL; Dammam; On-site; SAR 150,000 - 200,000; Full time

Job summary

A global construction management company in Dammam seeks a Document Controller to oversee document management systems for large-scale projects. The ideal candidate will have a bachelor's degree in Information Management, at least 8 years of experience in document management, and proficiency in OpenText. Responsibilities include maintaining the document management system, ensuring document security, and improving workflows. Strong English communication skills are essential for this position.

Qualifications

• 8+ years of experience in document management, especially in large-scale PMC projects.
• Proficient in using OpenText document management system.
• Excellent written and verbal English communication skills.

Responsibilities

• Establish and maintain a document management system.
• Analyze and improve document workflows.
• Implement security measures to protect confidential information.

Skills

Document Management Systems

OpenText

Problem Solving

Communication Skills

Education

Bachelor's degree in Information Management or related field

Job description

About the job Document Controller (OpenText Experience)

Company Introduction: Hill International provides program, project, and construction management services for clients in a range of sectors undertaking major construction projects across the world. Our services include cost engineering and estimating, quality assurance, inspection, scheduling, risk management, and claims avoidance. For more information, please visit our website at www.hillintl.com

Position Summary

The Document Management Specialist establishes and maintains comprehensive document control systems for large-scale PMC projects, ensuring accurate tracking, storage, and secure distribution of electronic and hard-copy documents. The role analyzes workflows, implements coding and security measures, and ensures compliance with company policies and quality standards. The ideal candidate has a bachelor's degree in Information Management or a related field, at least 8 years of international project experience, and is proficient with document management systems such as OpenText.

General Description of Role and Responsibilities

• Establish and maintain a comprehensive document management system to effectively track and organize documents.
• Utilize document management software to efficiently scan, copy, and store both electronic and hard copy documents.
• Employ document coding structure to streamline document organization and retrieval.
• Ensure the integrity and accessibility of digital documents by implementing appropriate backup and storage procedures.
• Implement stringent security measures to protect confidential information, including access controls, encryption, and data loss prevention strategies.
• Ensure the timely and accurate distribution of documents to authorized personnel.
• Analyze organizational document workflows and identify areas for improvement.
• Informs themselves of the relevant Quality, Environmental, Safety, and Occupational Health Policies, Manuals, and Procedures within Hill International and ensures continued compliance with these requirements while employed by Hill.
• Perform other duties as assigned by the line manager/supervisor.

Qualifications, Experience, Knowledge, and Skills

• Bachelor's degree in Information Management or a related subject.
• Minimum 8 years of experience in document management including having been in a similar role for large-scale PMC projects using OpenText.
• Technical knowledge of document and content management systems and typical data management applications.
• Methodical and analytical approach to work, the ability to analyze and solve problems.
• Excellent English written and verbal communication skills. Excellent presentation skills.
• Experience of working internationally (preference for KSA experience).