Document Controller: Master Records & Compliance

dao-badran; Riyadh; On-site; SAR 90,000 - 120,000; Full time

Job summary

dao-badran is seeking a Document Controller to coordinate and maintain document control activities across projects in Saudi Arabia. You will manage technical documents, drawings, and commercial correspondence, ensuring controlled copies reach the right staff and that records are well organized.

Ideal candidates have at least four years of experience, proficiency in English, and hands-on experience with Aconex or similar DMS. Strong MS Office and project management tool skills are required.

Qualifications

• Diploma or degree in a relevant field; Bachelor’s degree is an advantage.
• Minimum of four years of experience in document control or a similar role.
• Experience with document management systems (e.g., Aconex, DMS).
• Proficiency in MS Office Suite and project management tools (MS Project, Primavera).

Responsibilities

• Coordinate, implement, and maintain document control activities including technical documents, drawings, and commercial correspondence.
• Ensure controlled copies of the latest approved documents and drawings are distributed to staff.
• Manage document control processes per procedures, including numbering, formatting, issuance, review, and archiving.
• Process incoming documentation and manage internal distribution and archiving (e.g., registration in Aconex).
• Maintain updated records of all approved documents and drawings and document their distribution.
• Ensure proper identification, distribution, and storage of all drawings and documentation.
• Prepare, collate, and issue documents and registers as required.
• Standardize forms and templates across projects.
• Establish and maintain the Master Document Register with the project team.
• Maintain important correspondences and control critical documents, records, and reports.
• Prepare presentations, spreadsheets, graphs, and charts for management meetings.
• Handle other related activities as directed by the department.

Skills

Communication

Analytical Skills

Planning & Organizing

Follow up

Team Collaboration

Reception Duties

Stationery & Supplies Management

Company Policy Compliance

Education

Bachelor’s degree or diploma in a relevant field

Tools

Aconex

DMS

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Project

Primavera

Job description

dao-badran is seeking a Document Controller to coordinate and maintain document control activities across projects in Saudi Arabia. You will manage technical documents, drawings, and commercial correspondence, ensuring controlled copies reach the right staff and that records are well organized.

Ideal candidates have at least four years of experience, proficiency in English, and hands-on experience with Aconex or similar DMS. Strong MS Office and project management tool skills are required.