Senior Document Controller – Project Records

Parsons; Riyadh; On-site; SAR 100,000 - 180,000; Full time

Job summary

Parsons Corporation in Riyadh, Saudi Arabia seeks an experienced Document Controller – Project Records to manage project documentation, control revisions, and drive orderly archiving. You will handle drawings, specifications, submittals, RFIs, and contracts, coordinating with clients, consultants, and internal teams to ensure traceable, compliant records.

Ideal candidates have 6+ years in document control within construction or engineering environments, with proficiency in EDMS (Aconex,

Qualifications

• Minimum 6 years of document control, records management, or project administration experience.
• Experience with engineering/construction documentation environments preferred.
• Familiarity with ISO quality management systems or similar compliance frameworks desirable.
• Proficient with electronic document management systems (EDMS) and common data environments.

Responsibilities

• Establish, implement, and maintain document control procedures, numbering systems, naming conventions, filing structures, and project registers.
• Receive, log, track, file, and distribute incoming/outgoing project documents including drawings, specifications, reports, submittals, RFIs, contracts, and correspondence.
• Ensure only current and approved document versions are circulated; superseded versions are marked, controlled, and archived.
• Maintain electronic and physical document registers with metadata, revision history, status updates, dates, recipients, and approvals.
• Manage document transmittals between clients, consultants, contractors, vendors, internal departments, and project delivery teams.
• Operate and administer EDMS and CDE platforms such as Aconex and SharePoint.
• Set up project folders, user permissions, workflows, templates, and document structures per requirements.
• Support users with uploads, downloads, searches, access requests, workflow issues, and basic system troubleshooting.
• Conduct periodic document control checks and EDMS audits for data integrity and compliance.
• Check documents before issuance for completeness, formatting, naming, revision control, approvals, and distribution accuracy.
• Coordinate document flow to support timely review, approval, response, and closeout with internal and external stakeholders.
• Prepare regular document status reports and overdue item summaries for project management.
• Organize and maintain archives for active and completed projects according to retention policies.
• Prepare client handover packages including final drawings, manuals, certificates, and as-built records.
• Maintain confidentiality and professional handling of sensitive project information.

Skills

Document control

Project records management

Technical documentation

EDMS administration

Common Data Environment

Aconex

SharePoint

Document registers

Revision control

Document numbering

Transmittals

Drawing control

RFI tracking

Submittal tracking

Contract correspondence

Document workflows

Metadata management

Document audits

ISO documentation

Confidential document handling

Administrative support

Education

High school diploma or equivalent

Post-secondary education in administration, records management, documentation, or related field

Job description

Parsons Corporation in Riyadh, Saudi Arabia seeks an experienced Document Controller – Project Records to manage project documentation, control revisions, and drive orderly archiving. You will handle drawings, specifications, submittals, RFIs, and contracts, coordinating with clients, consultants, and internal teams to ensure traceable, compliant records.

Ideal candidates have 6+ years in document control within construction or engineering environments, with proficiency in EDMS (Aconex,