Senior Project Records Controller | Lead Document Management

Parsons; Riyadh; On-site; SAR 89,000 - 145,000; Full time

Job summary

Parsons Corporation in Riyadh, Saudi Arabia seeks a Senior Document Controller to manage project records, filing systems, and logs. You will register correspondence, submittals, and information requests, ensuring compliance with document-control requirements and contract standards.

You will lead workflows, maintain audit trails, and guide other users in electronic document-management tools, including Aconex, to support audits, closeouts, and handovers on a major public-realm program.

Qualifications

• Minimum three years of relevant work experience.
• At least three years of practical document-control experience.
• An equivalent combination of formal education and professional experience may be considered.
• Strong working knowledge of Electronic Document Management Systems.
• Practical experience with Aconex is preferred.
• Knowledge of construction-document review and approval workflows.
• Experience managing requests for information and contractor submittals.
• Understanding of corporate document-management policies and procedures.
• Familiarity with databases and project-related software.
• Ability to work in a lead capacity and guide other system users.
• Strong written and verbal communication skills.
• Detailed knowledge of filing, revision, distribution, and records-control processes.
• Ability to train colleagues in electronic document-management tools.
• Strong organizational ability, accuracy, and attention to detail.
• Previous involvement in a comparable construction or infrastructure project is preferred.
• EMC or ARMA membership or certification would be advantageous.

Responsibilities

• Establish and maintain organized filing systems and document schedules.
• Register correspondence, reports, bulletins, submissions, and responses.
• File incoming and outgoing documents in the approved project structure.
• Maintain accurate logs for reports, communications, and technical records.
• Process contractor submittals through established review workflows.
• Register and track requests for information.
• Check submissions for completeness and compliance with document-control requirements.
• Support technical teams in reviewing contractor documents against contract requirements.
• Record reviewer comments, response status, due dates, and final disposition.
• Assist with administrative reviews of construction documentation.
• Support comparison and coordination of requests for information, submissions, and design records.
• Help confirm that construction documentation reflects approved design intent.
• Develop simple and consistent electronic file structures.
• Apply naming, numbering, revision, and metadata requirements.
• Implement controls that make communication and workflow procedures easy to follow.
• Monitor outstanding reviews and follow up with responsible team members.
• Prevent superseded documents from remaining in active circulation.
• Maintain traceable records of document revisions and approvals.
• Administer project records using Aconex or another approved electronic system.
• Support database accuracy and structured project-information retrieval.
• Train project users in document-management software and procedures.
• Provide lead-level guidance on filing, submission, and communication protocols.
• Prepare document-status reports and outstanding-action summaries.
• Support audits, project closeout, archiving, and handover activities.
• Maintain confidentiality and controlled access to sensitive project information.

Skills

Senior document control

Electronic Document Management Systems

Aconex

Contractor-submittal processing

Request-for-information tracking

Construction-document review

Correspondence registration

Document-status logs

File-structure development

Document naming and numbering

Revision control

Metadata management

Review-workflow administration

Response tracking

Design-intent records

Document-distribution control

Database concepts

Project-record retrieval

User training

Audit-trail maintenance

Outstanding-action reporting

Controlled access

Project closeout

Records archiving

Tools

Aconex

Job description

Parsons Corporation in Riyadh, Saudi Arabia seeks a Senior Document Controller to manage project records, filing systems, and logs. You will register correspondence, submittals, and information requests, ensuring compliance with document-control requirements and contract standards.

You will lead workflows, maintain audit trails, and guide other users in electronic document-management tools, including Aconex, to support audits, closeouts, and handovers on a major public-realm program.