Senior Project Records Controller | Lead Document Management

Parsons

Riyadh

On-site

SAR 89,000 - 145,000

Full time

14 days+

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Job summary

Parsons Corporation in Riyadh, Saudi Arabia seeks a Senior Document Controller to manage project records, filing systems, and logs. You will register correspondence, submittals, and information requests, ensuring compliance with document-control requirements and contract standards.

You will lead workflows, maintain audit trails, and guide other users in electronic document-management tools, including Aconex, to support audits, closeouts, and handovers on a major public-realm program.

Qualifications

Minimum three years of relevant work experience.
At least three years of practical document-control experience.
An equivalent combination of formal education and professional experience may be considered.
Strong working knowledge of Electronic Document Management Systems.
Practical experience with Aconex is preferred.
Knowledge of construction-document review and approval workflows.
Experience managing requests for information and contractor submittals.
Understanding of corporate document-management policies and procedures.
Familiarity with databases and project-related software.
Ability to work in a lead capacity and guide other system users.
Strong written and verbal communication skills.
Detailed knowledge of filing, revision, distribution, and records-control processes.
Ability to train colleagues in electronic document-management tools.
Strong organizational ability, accuracy, and attention to detail.
Previous involvement in a comparable construction or infrastructure project is preferred.
EMC or ARMA membership or certification would be advantageous.

Responsibilities

Establish and maintain organized filing systems and document schedules.
Register correspondence, reports, bulletins, submissions, and responses.
File incoming and outgoing documents in the approved project structure.
Maintain accurate logs for reports, communications, and technical records.
Process contractor submittals through established review workflows.
Register and track requests for information.
Check submissions for completeness and compliance with document-control requirements.
Support technical teams in reviewing contractor documents against contract requirements.
Record reviewer comments, response status, due dates, and final disposition.
Assist with administrative reviews of construction documentation.
Support comparison and coordination of requests for information, submissions, and design records.
Help confirm that construction documentation reflects approved design intent.
Develop simple and consistent electronic file structures.
Apply naming, numbering, revision, and metadata requirements.
Implement controls that make communication and workflow procedures easy to follow.
Monitor outstanding reviews and follow up with responsible team members.
Prevent superseded documents from remaining in active circulation.
Maintain traceable records of document revisions and approvals.
Administer project records using Aconex or another approved electronic system.
Support database accuracy and structured project-information retrieval.
Train project users in document-management software and procedures.
Provide lead-level guidance on filing, submission, and communication protocols.
Prepare document-status reports and outstanding-action summaries.
Support audits, project closeout, archiving, and handover activities.
Maintain confidentiality and controlled access to sensitive project information.