Document Controller

WSP Global Inc.; Riyadh; On-site; SAR 180,000 - 240,000; Full time

Job summary

WSP USA is seeking a highly organized Document Controller to support a major infrastructure project in Riyadh. You will manage, track, distribute, and maintain project documentation, ensuring compliance with document control procedures and project standards.

The role requires 5+ years of document control experience on large-scale infrastructure or construction projects, strong EDMS skills (Aconex, SharePoint), and proficient Microsoft Office use.

Qualifications

• Bachelor's Degree or Diploma in Business Administration, Engineering, Information Management, or related discipline.
• 5+ years of document control experience on large-scale infrastructure, transportation, utilities, or construction projects.
• Strong experience with Electronic Document Management Systems (EDMS) such as Aconex, SharePoint, or similar.
• Good understanding of document control procedures, workflows, and lifecycle requirements.
• Strong organizational skills with high attention to detail.
• Excellent communication and coordination abilities.
• Proficiency in Microsoft Office applications.
• Experience on projects within Saudi Arabia is preferred.

Responsibilities

• Manage incoming and outgoing project correspondence and documentation.
• Maintain document control systems, registers, and databases.
• Ensure all project documents are correctly classified, filed, tracked, and archived.
• Control document numbering, revision status, distribution, and transmittal processes.
• Monitor document workflows and ensure timely submission and approval cycles.
• Coordinate with project teams, contractors, consultants, and clients regarding document-related matters.
• Prepare document control reports and status updates as required.
• Ensure compliance with project-specific document management procedures and quality standards.
• Support audits and document retrieval requests.
• Maintain confidentiality and security of project records.

Skills

Attention to detail

Organizational skills

Communication

Coordination

Multitasking

Problem solving

Education

Bachelor's Degree or Diploma in Business Administration, Engineering, Information Management, or related discipline

Tools

Aconex

SharePoint

EDMS

Microsoft Office

Job description

We are seeking a highly organized and detail-oriented Document Controller to support a major infrastructure project in Riyadh. The role is responsible for managing, tracking, distributing, and maintaining project documentation while ensuring compliance with project standards and document control procedures.

The Document Controller will play a critical role in maintaining the integrity, accuracy, and accessibility of project documents throughout the project lifecycle. The successful candidate will work closely with project teams, consultants, contractors, and clients to ensure efficient document management and timely information flow.

• Manage incoming and outgoing project correspondence and documentation.

• Maintain document control systems, registers, and databases.

• Ensure all project documents are correctly classified, filed, tracked, and archived.

• Control document numbering, revision status, distribution, and transmittal processes.

• Monitor document workflows and ensure timely submission and approval cycles.

• Coordinate with project teams, contractors, consultants, and clients regarding document-related matters.

• Prepare document control reports and status updates as required.

• Ensure compliance with project-specific document management procedures and quality standards.

• Support audits and document retrieval requests.

• Maintain confidentiality and security of project records.

• Bachelor's Degree or Diploma in Business Administration, Engineering, Information Management, or related discipline.

• 5+ years of document control experience on large-scale infrastructure, transportation, utilities, or construction projects.

• Strong experience using Electronic Document Management Systems (EDMS) such as Aconex, EDMS, SharePoint, or similar platforms.

• Good understanding of document control procedures, workflows, and project lifecycle requirements.

• Strong organizational skills with high attention to detail.

• Excellent communication and coordination abilities.

• Proficiency in Microsoft Office applications.

• Previous experience on projects within Saudi Arabia is preferred.

• Ability to work in a fast-paced project environment and manage multiple priorities.

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