Supply Operations Specialist

team.it; Lisboa; Hybrid; EUR 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Life and personal accident insurance

Discounts and benefits

Telecommunications plan

Job summary

Team IT in Lisbon/Porto hybrid is hiring a proactive Procurement & Facilities Specialist to manage office supplies, vendor relations, and cost control. You will optimize procurement processes to support a sustainable, productive work environment and drive value for the business.

Responsibilities include inventory monitoring, purchase order management, invoice validation, contract administration, and building operational dashboards for cost control.

Qualifications

• 3+ years of experience in procurement, logistics, or workplace services.
• Strong inventory management and stock monitoring capabilities.
• Solid knowledge of purchase order management and supplier coordination.
• Experience validating, tracking, and managing invoicing and re-billing.
• Understanding of contract administration and documentation management.
• Knowledge of accounting principles relevant to operations.
• Advanced Excel skills, data analysis, and reporting.
• Experience creating operational reports and dashboards.
• Excellent organization and ability to multi-task.
• Fluent French and professional proficiency in English.

Responsibilities

• Manage office supplies, reprography, subscriptions, and workplace materials.
• Monitor inventory levels and coordinate procurement.
• Coordinate maintenance and validate related invoices and costs.
• Maintain operational databases, inventory records, and contracts.
• Collaborate with suppliers and internal stakeholders on sourcing and pricing.
• Develop dashboards and reporting tools for cost control.
• Contribute to process optimization and continuous improvement.

Skills

Procurement

Logistics

Workplace services

Inventory management

Purchase order management

Supplier coordination

Invoicing & re-billing

Contract administration

Accounting principles

Excel

Data analysis & reporting

Dashboards

Stakeholder management

French language

English language

Tools

Microsoft Excel

Power Pivot

Job description

Team IT in Lisbon/Porto hybrid is hiring a proactive Procurement & Facilities Specialist to manage office supplies, vendor relations, and cost control. You will optimize procurement processes to support a sustainable, productive work environment and drive value for the business.

Responsibilities include inventory monitoring, purchase order management, invoice validation, contract administration, and building operational dashboards for cost control.