Supply Operations Officer- French Speaker

team.it; Lisboa; Hybrid; EUR 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Life and personal accident insurance

Discounts and benefits

Telecommunications plan

Job summary

Team IT in Lisbon/Porto hybrid is hiring a proactive Procurement & Facilities Specialist to manage office supplies, vendor relations, and cost control. You will optimize procurement processes to support a sustainable, productive work environment and drive value for the business.

Responsibilities include inventory monitoring, purchase order management, invoice validation, contract administration, and building operational dashboards for cost control.

Qualifications

• 3+ years of experience in procurement, logistics, or workplace services.
• Strong inventory management and stock monitoring capabilities.
• Solid knowledge of purchase order management and supplier coordination.
• Experience validating, tracking, and managing invoicing and re-billing.
• Understanding of contract administration and documentation management.
• Knowledge of accounting principles relevant to operations.
• Advanced Excel skills, data analysis, and reporting.
• Experience creating operational reports and dashboards.
• Excellent organization and ability to multi-task.
• Fluent French and professional proficiency in English.

Responsibilities

• Manage office supplies, reprography, subscriptions, and workplace materials.
• Monitor inventory levels and coordinate procurement.
• Coordinate maintenance and validate related invoices and costs.
• Maintain operational databases, inventory records, and contracts.
• Collaborate with suppliers and internal stakeholders on sourcing and pricing.
• Develop dashboards and reporting tools for cost control.
• Contribute to process optimization and continuous improvement.

Skills

Procurement

Logistics

Workplace services

Inventory management

Purchase order management

Supplier coordination

Invoicing & re-billing

Contract administration

Accounting principles

Excel

Data analysis & reporting

Dashboards

Stakeholder management

French language

English language

Tools

Microsoft Excel

Power Pivot

Job description

We want to do different with the essential's things. We are committed to a sustainable corporatism strategy. We believe that success is based on building a team focused on collective well-being, personal and professional development, and based on a work philosophy that enhances the healthy management of our lives. Work-life balance, beginner's mind and community involvement are our identity, our foundations, and our culture.

Key Responsibilities

• Manage office supplies, reprography services, press subscriptions, and workplace-related materials in line with established policies and standards.
• Monitor inventory levels, coordinate procurement activities, and ensure the timely availability of supplies, equipment, and services.
• Coordinate maintenance, troubleshooting, and repair activities for office equipment while validating related invoices and costs.
• Maintain accurate operational databases, inventory records, contract information, and supporting documentation.
• Collaborate with suppliers and internal stakeholders regarding sourcing, pricing, delivery, invoicing, and service quality.
• Develop and maintain operational dashboards and reporting tools to support cost control, monitoring, and decision-making.
• Contribute to process optimization, operational efficiency initiatives, archive management, and continuous improvement projects.

Required Skills & Experience

• At least 3 years of experience in procurement, logistics, supply operations, or workplace services.
• Hands-on experience with inventory management and stock monitoring processes.
• Solid knowledge of purchase order management and supplier coordination.
• Experience validating, tracking, and managing invoicing and re-billing activities.
• Understanding of contract administration and documentation management.
• Knowledge of accounting principles relevant to operational and procurement activities.
• Advanced proficiency in Microsoft Excel, including data analysis and reporting.
• Experience creating and maintaining operational reports, dashboards, and performance indicators.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and stakeholder management skills, both internally and externally.
• Fluency in French and professional proficiency in English.
• Strong attention to detail, rigor, teamwork, and a proactive approach to problem-solving.

Nice to Have

• Experience with Excel Power Pivot or other advanced reporting tools.
• Background in workplace management, facilities operations, or corporate services environments.
• Exposure to contract lifecycle management platforms and supplier governance processes.
• Knowledge of cost optimization, budgeting, and operational efficiency methodologies.
• Experience supporting document archiving and records management initiatives.
• Familiarity with process improvement frameworks and continuous improvement practices.
• Experience working within multinational organizations and cross-functional environments.
• Availability for occasional international travel.

Important Notes

• It's a hybrid project in Lisbon or Porto.

What Do We Have To Offer You

• Personalized Talent Management. We value and privilege a close and regular follow-up; we are a team from day one.
• Broad and flexible benefits package. Health insurance, life and personal accident insurance, discounts and benefits, telecommunications plan and much more.
• We invest in training and in your career. Certified training, online training platforms, Pearson VUE exam center... We bet on you!
• Sustainability and community involvement. We want to give meaning to our work and invest in an inclusive consulting project. For that, we need your help.

Will you join us?

At Team IT we defend equality and value diversity.

We create a safe, diverse environment where opportunities are equal for everyone!

We do not discriminate based on age, ethnicity, sexual orientation, gender, disability, or any factor other than merit.

All applications with skills for the position are welcome!