Remote Office & Events Coordinator | Mentor & Ops Lead

Jobgether; Portugal; Remote; EUR 20,000 - 32,000; Part time

Benefits offered by this job

Fully remote

Interim contract

Varied role

Mentoring opportunities

Collaborative environment

Immediate start

Job summary

Jobgether is seeking an experienced Office & Event Coordinator to support remote operations in Portugal. You will manage office administration, workplace services, and organize internal and customer events, ensuring a smooth, professional environment.

Joining a collaborative team, you will also coordinate internal communications, mentor commercial apprentices, and contribute to their development while delivering efficient day-to-day workplace operations. Immediate start available.

Qualifications

• Completed commercial or business administration training or an equivalent qualification.
• Several years of experience in administration, office management, secretarial work, or an assistant position.
• Experience or strong motivation to train/work with apprentices; trainer certification is an advantage.
• Experience organizing events and coordinating administrative processes is desirable.
• Confident user of Microsoft Office applications.
• Excellent organizational skills and the ability to work independently and reliably.
• Ability to manage competing priorities and coordinate several tasks simultaneously.
• Strong customer service orientation and solution-focused mindset.
• Excellent interpersonal, communication, and professional presentation skills.
• Very good written and spoken German and English.

Responsibilities

• Coordinate office administration, workplace services, internal communications, and event activities.
• Plan, organize, and coordinate customer events and internal company activities at the office location.
• Manage general facility and workplace services, including office supplies, refreshments, and visitor access badges.
• Provide administrative and organizational support for the site's daily operational requirements.
• Coordinate internal communications by preparing newsletters and announcements.
• Maintain and update employee lists, distribution groups, and internal records.
• Collaborate with the administrative team and provide coverage for event organization and communications.
• Mentor commercial apprentices as a practical workplace trainer.

Skills

Administrative background

Organizational skills

Multitasking

Customer service

Stakeholder comms

MS Office

German (spoken/written)

English (spoken/written)

Mentoring

Education

Commercial or Business Administration training

Tools

MS Office Suite

Job description

Jobgether is seeking an experienced Office & Event Coordinator to support remote operations in Portugal. You will manage office administration, workplace services, and organize internal and customer events, ensuring a smooth, professional environment.

Joining a collaborative team, you will also coordinate internal communications, mentor commercial apprentices, and contribute to their development while delivering efficient day-to-day workplace operations. Immediate start available.