Office & Event Coordinator:

Jobgether; Portugal; Remote; EUR 20,000 - 32,000; Part time

Benefits offered by this job

Fully remote

Interim contract

Varied role

Mentoring opportunities

Collaborative environment

Immediate start

Job summary

Jobgether is seeking an experienced Office & Event Coordinator to support remote operations in Portugal. You will manage office administration, workplace services, and organize internal and customer events, ensuring a smooth, professional environment.

Joining a collaborative team, you will also coordinate internal communications, mentor commercial apprentices, and contribute to their development while delivering efficient day-to-day workplace operations. Immediate start available.

Qualifications

• Completed commercial or business administration training or an equivalent qualification.
• Several years of experience in administration, office management, secretarial work, or an assistant position.
• Experience or strong motivation to train/work with apprentices; trainer certification is an advantage.
• Experience organizing events and coordinating administrative processes is desirable.
• Confident user of Microsoft Office applications.
• Excellent organizational skills and the ability to work independently and reliably.
• Ability to manage competing priorities and coordinate several tasks simultaneously.
• Strong customer service orientation and solution-focused mindset.
• Excellent interpersonal, communication, and professional presentation skills.
• Very good written and spoken German and English.

Responsibilities

• Coordinate office administration, workplace services, internal communications, and event activities.
• Plan, organize, and coordinate customer events and internal company activities at the office location.
• Manage general facility and workplace services, including office supplies, refreshments, and visitor access badges.
• Provide administrative and organizational support for the site's daily operational requirements.
• Coordinate internal communications by preparing newsletters and announcements.
• Maintain and update employee lists, distribution groups, and internal records.
• Collaborate with the administrative team and provide coverage for event organization and communications.
• Mentor commercial apprentices as a practical workplace trainer.

Skills

Administrative background

Organizational skills

Multitasking

Customer service

Stakeholder comms

MS Office

German (spoken/written)

English (spoken/written)

Mentoring

Education

Commercial or Business Administration training

Tools

MS Office Suite

Job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Office & Event Coordinator based remotely in Portugal.

The Office & Event Coordinator will play an essential role in ensuring the smooth operation of daily office activities and the successful delivery of internal and external events. This position combines administrative coordination, facility management, internal communications, and event planning within a dynamic professional environment. You will organize customer events and internal gatherings while ensuring that employees and visitors receive efficient, high-quality support. Working closely with the administrative team, you will help maintain organized processes, manage workplace services, and facilitate clear internal communication. The role also involves mentoring and supporting commercial apprentices, contributing to their professional and personal development. This is an opportunity for an organized, service-oriented professional to take ownership of varied responsibilities and make a meaningful contribution to workplace operations.

Accountabilities

In this role, you will coordinate office administration, workplace services, internal communications, and event activities while ensuring a welcoming and efficiently managed working environment.

• Plan, organize, and coordinate customer events and internal company activities at the office location.
• Manage general facility and workplace services, including office supplies, refreshments, and visitor access badges.
• Provide administrative and organizational support for the site's daily operational requirements.
• Coordinate internal communications by preparing newsletters, announcements, and other employee communications.
• Maintain and regularly update employee lists, email distribution groups, and internal communication records.
• Collaborate closely with the administrative team and provide mutual coverage for event organization and internal communication responsibilities.
• Support and mentor commercial apprentices as a practical workplace trainer, contributing to their professional development and day-to-day learning.
• Coordinate multiple administrative priorities and ensure that office services and events are delivered efficiently.

Requirements

The ideal candidate has a solid administrative background, excellent organizational abilities, and a proactive, service-oriented approach. You should be comfortable managing multiple responsibilities, communicating with different stakeholders, and supporting colleagues in a professional environment.

• Completed commercial or business administration training, or an equivalent qualification supported by relevant professional experience.
• Several years of experience in administration, office management, secretarial work, or an assistant position.
• Previous experience as a practical workplace trainer, or strong motivation to take on this responsibility and develop the necessary skills.
• A practical trainer certification is an advantage.
• Previous experience organizing events and coordinating administrative processes is desirable.
• Confident user of Microsoft Office applications.
• Excellent organizational skills and the ability to work independently, systematically, and reliably.
• Ability to manage competing priorities and coordinate several tasks simultaneously.
• Strong customer service orientation and a proactive, solution-focused mindset.
• Excellent interpersonal, communication, and professional presentation skills.
• Very good written and spoken German and English.

Benefits

• Fully remote working arrangement.
• Interim contract opportunity.
• Opportunity to take on a varied role combining office coordination, event management, and internal communications.
• Possibility to develop experience in workplace training and mentoring.
• Collaborative working environment with close interaction across administrative and operational teams.
• Opportunity to contribute directly to employee experience and the smooth running of workplace operations.
• Immediate start available.

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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