Porto Office Manager — Organized Ops Lead

EventMakers Entertainment; Porto; On-site; EUR 14,000 - 19,000; Full time

Job summary

EventMakers Entertainment is seeking an organized and proactive Office Manager to join our team in Porto, Portugal. You will oversee daily office operations, manage schedules and communications, coordinate with vendors, and support HR onboarding processes to ensure smooth functioning.

The ideal candidate has proven experience as an Office Manager or similar role, excellent organizational skills, and strong proficiency with MS Office.

Qualifications

• Proven experience as an Office Manager or similar role
• Excellent organizational skills
• Ability to multitask and prioritize work effectively
• Strong communication and interpersonal skills
• Proficiency in MS Office
• Attention to detail
• Proactive problem-solving abilities

Responsibilities

• Manage office operations and procedures
• Coordinate with vendors for office maintenance, supplies, and services
• Oversee schedules and appointments for meetings and conferences
• Supervise administrative staff and delegate tasks as needed
• Maintain accurate records of office expenses and budgeting
• Handle incoming calls and correspondence (e.g. emails, letters)
• Prepare reports, presentations, and data analysis as needed by management
• Ensure compliance with company policies and procedures
• Support HR with onboarding new employees
• Conduct inventory of office supplies regularly

Skills

Organizational skills

Multitasking

Communication skills

MS Office

Proactive problem solving

Tools

MS Office Suite

Job description

EventMakers Entertainment is seeking an organized and proactive Office Manager to join our team in Porto, Portugal. You will oversee daily office operations, manage schedules and communications, coordinate with vendors, and support HR onboarding processes to ensure smooth functioning.

The ideal candidate has proven experience as an Office Manager or similar role, excellent organizational skills, and strong proficiency with MS Office.